Assistant, A&R Administration
Warner Music Group
New York, NYThis was removed by the employer on 3/5/2015 6:43:00 AM PST
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Full Time Job
ATL - Atlantic Recording Corp
Department Description: Oversee and administer all A&R Spending. Primary interface between Atlantic A&R/Marketing/Legal/Other and WEA Production in the creation and release of all commercial and promotional products.
High Level Job Description: Provide strong administrative support and work independently to solve problems in a fast moving, business environment.
Detailed Job Description/ Responsibilities:
• General administrative duties: answer phones, manage supervisors call log, photocopy, mail, update filing, send faxes, open mail
• Administer costs associated with the recording process
• Process invoices: secure required signatures, verify coding and purchase orders, collaborate with the finance dept and accounts payable, monitor payment status, ensure payments are made, and disburse checks
• Schedule Artist travel, including flights, lodging, and ground transportation in connection with recording projects
• Arrange tracking, mixing, and mastering sessions for artists
• Compile, complete and submit AFTRA and AFM union session contracts
• Draft transmittal letters, certificates of employment, and side artist work for hires
• Correspond with vendors to issue purchase order's and resolve outstanding invoices
• Assist supervisors with projects
• Research and compile back up for monthly charges on the department credit card.
• Keep filing updated.
• Generate request set ups of new projects to the Royalty Department.
• Assign purchase orders to vendors.
Required Competencies/Skills:
• Action Oriented
• Comfort with Top Management
• Organizational Agility
• Customer Focus
• Communication
• Problem Solving
• Relationship Builder
• Priority Setting
Special Requirements/Preferences:
- Excellent organizational, communication, and multi-tasking skills
- Strong Microsoft Word, Outlook and Excel
- Internet Saavy
- Basic knowledge of the recording process
- Minimum 1 year experience as an administrative assistant in A&R Administration or similar positions.
Our Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national Origin, alienage or citizenship, disability, marital status, familial status, military or veteran status, or any other legal recognized protected basis under federal, state or local laws, regulations or ordinances.
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws and the Company complies with all applicable reasonable accommodation requirements which such laws may require. Accordingly, please inform the Company’s Human Resources representative if you need an accommodation in order for you to complete any employment application-related forms or otherwise to participate in the application or selection process for the position for which you are applying. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity and will enable applicants to participate in the application and selection process and for employees to perform the essential functions of their jobs without imposing undue hardship on our Company. The Company also will make reasonable accommodations to an applicants or employee’s religious beliefs and practices as may be required by law, unless an undue hardship would result.