Human Resources Assistant
Warner Bros. Entertainment Group
Manchester, UKThis was removed by the employer on 10/1/2014 9:27:00 PM PST
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Full Time Job
TT Games Group Job Description
Job Title: Human Resources Assistant
Department Name: Human Resources
Location: Knutsford, potential travel to other locations
Reports to: HR Manager
Directly supervises: NA
Primary Purpose of the Job:
To provide generalist and administrative HR support in relation to employees terms and conditions of employment (such as new hires, variations of contracts, leavers etc), and administration of benefit enrolment. To proactively identify areas for continuous improvement within the administration processes, raising to the HR Manager.
Essential Job Functions:
• Create HR related administration including but not limited to; document checks, offer letters, employment agreements, changes to terms and conditions of employment, termination and leave confirmation letters and immigration tracking.
• Promptly and accurately processing leavers and arranging/conducting exit interviews; sending weekly starters, leavers and fixed term extension emails to the business, promptly following up with references for new starters; managing, logging and chasing the return of policy declarations and other documentation as advised by the HR Officer or HR Manager.
• Collating all monthly payroll data accurately and to strict timescales, liaising with finance and other internal stakeholders to ensure this is completed. Carrying out the appropriate payroll checks and raising any data discrepancies promptly.
• Ensure all TT compliance documentation is received and updated as required for all employees.
• Updating the HR Advisor and/or HR Manager with any employee relations matters, data discrepancies, potential concerns you become aware of in the role.
• Proactively identifying areas of improvement within the administration processes and raising with the HR Manager.
• Ensuring continuous data cleanses and updates to maintain accurate employee information.
• Maintaining accurate information on all HR Systems ensuring they are updated in a timely and accurate fashion. Run reports from the system as required by the HR Manager including records of starters, leavers and promotions.
• Liaising with external service partners e.g. Kiddivouchers and Cycle to Work, to ensure the processing of correct employee data, communicating any changes to this data within agreed time scales and ensuring the prompt payment of invoices. Raising and escalating concerns as appropriate.
• Processing benefit information and applications promptly; working with the UK benefits team to ensure the submission of all appropriate forms, accurate recording of employee data onto the Vebnet Total Reward Portal and timely checking of monthly benefit reports.
• Supporting with the internal communication of HR updates as advised by the HR Manager
• Keep track of all fixed term contractor end dates, ensuring timely processing of extensions and those being made redundant.
• Administer probationary period process, creating confirmation letters and where necessary, extensions. Follow up with line mangers during the employee's probationary period escalating to the HR Officer and/or HR Manager as appropriate.
• Keep a track of employees' entitlement to company sick pay and inform payroll of anyone who has exhausted sick pay and should be put on statutory sick pay. Ensure employees are sent prompt communication regarding the expiration of company or statutory sick pay prior to this occurring.
• Set up and maintain manual personnel files for all employees; ensure regular filing and archiving of HR documentation.
• Set up and maintain intranet records for all employees, closing records when people leave the business.
• Compile headcount, absence and attendance data; manage the online hours and overtime process
• Point of contact for employees on policy, procedure and benefits. Escalating any queries to the HR Officer and/or HR Manager as appropriate.
• Liaising with recruiting managers to ensure the jobs inbox is kept up to date.
• Provide an HR Induction for all new starters on their first day and follow up with the employee 6 weeks after their start date. Send out the new starter information email promptly on the employee's first working day.
• Any other ad-hoc duties as identified by the HR ManagerSelection Criteria
Relevant Previous Work Experience
• Proven experience of working in an administrative role
• Previous HR admin experience within a busy HR environment strongly preferred.
• Experience working with PeopleSoft databases preferable
• Proactive approach and demonstrable experience of implementing or improving administration processes.
Skills Required
• Strong excel and database skills
• Excellent verbal and written communication skills
• Confident communicating with all levels of staff within the Company
• Numerical skills and analytical with the ability to analyse data and propose actions
• Meticulous attention to detail
• Excellent organisational and follow-up skills
• Ability to prioritise and manage time well essential
• Thrives in a high volume, fast paced environment
• Calm and flexible in approach to workload
• Professional, diplomatic and appreciates the highly confidential nature of the workload
• Flexible and adaptable approach to work; willing to learn and get involved with duties outside of day to day job description
• Ability to take initiative using own discretion and skills and work with limited supervision in a pressured environment