Marketing Assistant
Warner Music Group
Burbank, CAThis was removed by the employer on 8/14/2015 1:43:00 PM PST
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Full Time Job
WBR - Warner Bros. Records Detailed Job Description/ Responsibilities:
• Proactively assist and report to one or more marketing directors at Warner Bros. Records.
• Ability to handle high call volumes.
• Manage department phones and maintain calendar for appointments, calls, meetings, VIP visitors, key projects and follow-up tracking.
• Confirm appointments through calls or email.
• Schedule conference calls among multiple parties.
• Calculate and submit invoices, timesheets and expense reports in a timely manner.
• Assist in the processing of invoices and POs in SAP.
• Coordinate travel arrangements and travel itinerary, including venue details.
• Supervise manager’s desk in his/her absence; make decisions as necessary.
• Function as the liaison between supervisor and clients.
• Research, compile and present projects as requested.
• Coordinate in-house and external meetings regarding status of projects and assignments.
• Coordinate and oversee document production and projects, as requested.
• Work closely with Production & Scheduling teams to make sure projects are booked and scheduled according to guidelines.
• Maintain client files, contacts database and record keeping needs of practice.
• Order office supplies and equipment for designated practice area.
• Maintain various mailing lists - both physical and digital servicing.
• Attend calls and meetings, as requested, providing a written recap of the discussion with follow up steps.
• Maintain inventory of promotional product and tools.
• Perform basic design work for updating one-sheets with new stats and invites.
• Draft weekly updates and summary sheets for each campaign.
• Closely work and communicate with various internal departments to answer questions, broker solutions, handle requests, and disseminate information.
• Complete special projects as assigned.
• Other duties as assigned.
Required
Competencies/Skills:
• Comprehensive experience with PC and Mac platforms, especially with Microsoft Outlook, Word, and Excel.
• Excellent writing skills using proper grammar & punctuation at all times.
• Excellent project management skills with the ability to prioritize and manage multiple projects at once.
• Ability to multi-task and work effectively in high pressure environment.
• Effective online research methods.
• Thorough understanding of Soundscan & Mediabase research and numbers. As well as social media statistics and the ability to deduct.
• Working knowledge of mobile devices, i.e. iPhone, Blackberry, and Android.
Special Requirements/Preferences:
• The right person for this job will be confident, 100% reliable, accept responsibility and handle pressure well.
• They will possess the desire to learn and grow.
• They must be an enthusiastic team player who is pro-active and results-oriented.
• They will possess a pleasant (and courteous) phone and personal manner.
• They must have the ability to represent their supervisor(s) in an informed and professional manner.
Education Required/Preferred:
• Bachelor's Degree is preferred
Our Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national Origin, alienage or citizenship, disability, marital status, familial status, military or veteran status, or any other legal recognized protected basis under federal, state or local laws, regulations or ordinances.
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws and the Company complies with all applicable reasonable accommodation requirements which such laws may require. Accordingly, please inform the Company’s Human Resources representative if you need an accommodation in order for you to complete any employment application-related forms or otherwise to participate in the application or selection process for the position for which you are applying. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity and will enable applicants to participate in the application and selection process and for employees to perform the essential functions of their jobs without imposing undue hardship on our Company. The Company also will make reasonable accommodations to an applicants or employee’s religious beliefs and practices as may be required by law, unless an undue hardship would result.