Executive Assistant
Warner Music Group
Miami, FLThis was removed by the employer on 7/15/2015 2:43:00 PM PST
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Full Time Job
WCM - Warner/Chappell Music, Inc
Executive Assistant (Long Term Temporary Role)
Summary:
Under direct supervision, with some latitude for independent judgment and decision, is responsible for providing executive assistance to supervisors and performs related duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
• Welcomes visitors, screens and directs phone calls/inquiries, processes expenses, schedules and coordinates domestic and international meetings, maintains all calendar items, coordinates domestic and international travel, processes incoming mail and correspondence, prepares outgoing mail, and ensures the office is always fully equipped and functions smoothly.
• Completes mechanical licenses and tracks revenues from such licenses.
• Follows-up on the process of U.S. mechanical license requests for major labels, independents, and individuals either online via the Harry Fox Agency website, via direct licenses, or by e-mail approval. Researches claims to our songs; provides information necessary to the licensing process to the Harry Fox Agency, to international affiliates, other WCM departments and all relevant rights and licensing agencies and societies in the U.S.
• Creates payments and approvals made through the accounting system in conjunction with our Finance department and issues check requisitions, as needed.
• Reviews catalogs, legal files, registrations, syncs etc. and other pending issues and/or discrepancies on a regular basis to assure completeness and accuracy.
• Acts as a liaison between our Latin Region and other territories for different catalog usage worldwide.
• Monitors the Latin Billboard charts for our titles and keeps track of their position each week, also taking note of any positions they may reach including the Anglo charts and reviewing Billboard magazine in general, to search for articles related to any artists/writers on our roster.
• Works closely with ASCAP and BMI on their annual song review to help certify that all of the Latin titles controlled by Warner/Chappell which were successful throughout the year are taken into account and considered for an award.
• Maintains appropriate records, files, documentation, etc.
• Responsible for departmental flow and organization.
• Handles and safeguards confidential and proprietary information.
• Must be able to effectively communicate internally and/or externally in a manner consistent with the company’s Code of Conduct and core values.
• Must be able to come to work on time without restriction as to time commitment.
• Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information.
• Must be able to perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position.
• Must be able to work at and utilize all necessary functions of a computer in order to complete all the essential duties and responsibilities of the position.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The criteria listed below are representative of the knowledge, skill, experience and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualifications include but are not limited to:
Education:
A high school level education, or its equivalent, is required. A baccalaureate degree with a major in business with coursework to have included principles of music business and/or related fields is preferred.
Skills:
Must be fluent, including the ability to converse, read and write, in the Spanish language; must have general computer skills including a working knowledge of Microsoft Office; AS400 experience preferred; knowledge of general business practices; posses a strong work ethic; strong organization skills and pay high attention to detail; strong communication skills (written and verbal); ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments; produce quality work and be accountable; manage time; ability to work well in team; demonstrate ability to be innovative and suggest change/improvements within scope of work; anticipates needs and creates efficient and effective processes; self-starter, self motivated and takes responsibility/ownership of tasks; thinks outside the box proactively, strategically and analytically; consistently takes initiative; demonstrate flexibility and adaptability to changing situations.
Experience
A minimum of one (1) year of progressively responsible and relevant administrative experience, preferably in a music publishing company. Experience to have included reading, writing and conversing fluently in the Spanish language within a work environment highly preferred.
A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position.