Specialist, Workforce Administration
Warner Bros. Entertainment Group
Burbank, CAThis was removed by the employer on 12/1/2015 6:27:00 PM PST
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Full Time Job
SUMMARY OF POSITION
Global Business Services Inc. (GBSI) seeks a Specialist, Workforce Administration (WFA) for the GBSI department. The Specialist, WFA administers sensitive human resources information such as position management and employee data management. The position handles the crucial data input of on-boarding and termination of employees, processes data corrections in HR and payroll systems and functions as an administrator for the company's online attendance system.
JOB RESPONSIBILITIES
• Process the on-boarding and termination of Production/''Backlot'' employees using Workday. Maintain employee records by processing updates and corrections to these records when necessary. Works with Production Payroll and External Production companies to ensure Production employees are processed in the HR / Payroll systems accurately. Works with different types of Deal Memos, including, but not limited to DGA, SAG, Basic Craft Deals, etc. Analyze deal memos and learn specific hiring codes, rates and Union terminology and logic in order to process hires, transfers, rate changes, terminations, and other miscellaneous updates to Production employee's records in a timely manner. Respond to Remedy tickets within appropriate Service Level Agreements set forth by department. Assist WFA team member with processing overhead employee transactions using Workday and Employment Center. Transactions include new hires, promotions, transfers, pay adjustments etc. Audit HR and Payroll systems to ensure correct information has been input and processed.
• Submit and/or process Data Correction requests from field or as a result of internal audits. Work with HR to identify issues and make corrections to employee data. Counsel HR when correction may impact other employee data such as vacation accrual, pension, benefits, bonus etc.
• Administer Online Timesheet process to provision accounts and make updates and changes to system. Assist HR, Submitters, and Approvers with questions on how to use tool. Trouble-shoot keying timecard and keying issues with Payroll. Maintain employee and approver status by reviewing audit reports on a weekly basis. Respond to Remedy tickets within appropriate Service Level Agreements set forth by department.
• Assist with conversion activities associated with the transition of existing HR / Payroll systems to Workday and Workbrain. Attend training sessions and become proficient in new systems. Assist with the creation of Process Documentation for future state process workflows.
• Other administrative and clerical work, filing and organization as directed by the Supervisor.
• Troubleshoot payroll, timecard and check issues with Payroll.
JOB REQUIREMENTS
• College degree or equivalent experience in related field required.
• Human Resources Certification or HR coursework preferred.
• Minimum 1 year Human Resources administrative or related experience required.
• Experience in an international environment desirable.
• Studio/entertainment industry experience strongly preferred.
• Strong computer skills required, including Outlook, Excel, Word, PowerPoint, Access and Org Plus.
• Experience with personnel and payroll data systems (e.g. Workday, WorkBrain) preferred.
• Strong verbal and written communication skills required.
• Strong analytical skills with extreme attention to detail.
The Warner Bros. Entertainment Group of Companies is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation or any other category protected by law.