HR & Payroll Administrator
Warner Bros. Entertainment Group
London, UKThis was removed by the employer on 8/2/2017 9:27:00 PM PST
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Full Time Job
HR & Payroll Administrator
Maternity cover for 12 months
Job Purpose
To cover the current HR & Payroll Administrator's maternity leave which is expected to be 12 months. The HR & Payroll Administrator provides efficient administrative support to the HR & Payroll function working closely with the Payroll Manager and the HR team to ensure the smooth running of the department. In this role you will be the main contact for our HR information system Select for staff across the group.
Key Responsibilities & Accountabilities
HR
Admin
• Maintain accurate and up to date employee records on HR information systems and in employee files (physical and electronic), capturing new starter documentation, contracts, passport copies, absence information, benefit entitlements, amendments to contracts/other correspondence etc
• Collect, copy and verify right to work documents for corporate employees
• Ensure signed contracts and new starter forms are returned to the HR department
• Act as point of contract for internal HR queries sent to the HR email address
• Deal with queries efficiently and in a timely manner escalating to other members of the HR team as appropriate
• Ensure that probation and appraisal forms are followed up on
• Raise paperwork as directed by the HR team
• Post job adverts and circulate CVs as directed by the HR team
• Assist with archiving files at both London and Brighton sites
• Set up payments for HR invoices on SAP
HR Information Systems
• Maintain corporate employee records on our HR Information systems - Select and Work Day
• Run reports from Select and Work Day (headcount, sickness, holidays etc.)
• Create productions and positions on Select as requested by productions
• Train new Production Managers on Select
• Act as main point of contact for Select queries
• Liaise with Access team regarding technical Select issues that cannot be resolved in-house
• Send new starter log in details for Select
Payroll
• Provide efficient and professional administrative support to the Payroll Manager
• Set up all new starters on the Sage system
• Maintain accurate and up to date personnel records on Sage
• Ensure the collection of documents from all staff and freelancers for payroll including new starter forms, contracts and passport copies
• Monthly Payroll filing
• Sending out P45's (monthly) & P60's (annually)
Other
• Complete audits to identify any outstanding documents
• Book meeting rooms
• Organise refreshments for meetings and trainings
• Any ad hoc duties
Qualification & Experience
• 12 months experience in a HR administrative position
Competencies
• Hands on generalist experience, demonstrating a proactive approach and the confidence to handle and resolve urgent issues
• Strong attention to detail
• An interest in television production
Skills
• Proactive and highly organised
• Technically proficient with previous HRIS experience (Select and/or Work Day experience is highly desirable)
• Excellent written and verbal communication skills
• Understanding of the importance of confidentiality
• Strong team player
• Ability to present information logically, clearly and concisely
• Ability to stay calm and methodical, even under the pressure of juggling conflicting priorities
Key Success Factors
• Be a team player
• Able to build and maintain relationships
• Commercial acumen – ability to quickly understand the business
• Ability to treat all matters as highly confidential
• Ability to interact at all levels
• Willingness to learn