HR & Payroll Administrator
Warner Bros. Entertainment Group
London, UKThis was removed by the employer on 9/7/2015 9:27:00 PM PST
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Full Time Job
Job Title: HR & Payroll Administrator Temp/Perm: Permanent Manager: Group Head of HR
Job Purpose
To ensure the smooth day to day running of the office and provide efficient and administrative support to the HR & Payroll function
Key Responsibilities & Accountabilities
HR
Admin
• Maintain accurate and up to date personnel records including the HR database, and personnel files, with new starter information, absence, benefit entitlement, correspondence, contact details, reference checks, and right to work checks, etc
• Ensure the collection of all documents from all staff
• Provide administration in the Brighton office
• Assist in diary management
• Ensure that probation and appraisal forms are followed up
• Scan and upload all documents to the Select database
• Assist with archiving files at both London and Brighton sites
• Issuing post
• Filing
• Maintain HR employee cabinets
• Update organisation Charts (Quarterly) Onboarding
• Send out new starter emails
• Send new starter log in details for Select Database Select
• Maintain phone records on the Select database
• Maintain accurate records of documentation
• Maintain holiday and sickness records Payroll
• provide efficient and professional administrative support to the Payroll Manager
• Set up all new starters on the Sage system
• Maintain accurate and up to date personnel records on Sage
• Ensure the collection of all documents from all staff for payroll
• Monthly Payroll filing
• Sending out P45's (monthly) & P60's (annually)Other
• Complete audits to identify any outstanding documents
• Book meeting rooms
• Any ad hoc duties Qualification & Experience
• Experience of office coordination is preferred.
• Culturally sensitive Competencies
Essential:
• Hands on generalist experience, demonstrating a proactive approach and the confidence to handle and resolve urgent issues
• Strong attention to detail
Skills
Essential:
• Excellent communication skills
• Understanding of the importance of confidentiality
• Strong team player
• Ability to present information logically, clearly and concisely
• Ability to stay calm and methodical, even under the pressure of juggling conflicting priorities
• Proactive and highly organised – being able to manage own workload Key Success Factors
• Be a team player
• Able to build and maintain relationships
• Commercial acumen – ability to quickly understand the business
• Need to treat all matters as highly confidential
• Ability to interact at all levels
• Willingness to learn