Executive Assistant
WWE
Orlando, FLThis was removed by the employer on 6/8/2015 5:09:00 PM PST
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Full Time Job
Overview:
Responsibilities:
• Maintain comprehensive and confidential filing system, both in hard files and electronic copies
• Manage Outlook calendar and contact list, along with the organization of business cards
• Answer incoming calls and direct to EVP of Special Events, as appropriate
• Assist in the coordination of major WWE events and hospitality functions throughout the year by working with Host Communities and Local Organizing Committees; assist in logistical details such as catering, parking, ticket distribution, etc.
• Keep thorough records of monthly departmental spending, prepare and submit monthly invoice logs along with yearly budgeting documents in Microsoft Excel
• Prepare expense reports for EVP of Special Events, following the guidelines of Corporate expense policy
• Book travel for EVP of Special Events, prepare travel folders and itineraries for heavy travel schedule
• Review travel and expense reports for both the Director of Operations, Special Events and Senior Manager, Special Events before submitting to EVP of Special Events for approval
• Work with external business partners to schedule site visits, build itineraries, and arrange meetings for both EVP of Special Events and other internal WWE departments
• Work with internal WWE departments as well as external business partners to schedule phone calls and conference calls as needed
• Assist in the creation of numerous PowerPoint presentations and Microsoft Word documents for internal distribution
• Provide general administrative support through drafting correspondence, taking dictation, ordering office supplies, and processing incoming mail and shipments
• Work on other special projects as directed by the EVP of Special Events
Qualifications:
• 3 years of experience in an administrative role in a corporate environment working directly with senior-level executives
• Able to work 9:00 AM to 6:00 PM from Monday-Friday, plus overtime as needed.
• Strong skills in MS Word, Excel, PowerPoint and Outlook
• Responsible, reliable, and trustworthy, with proven track record of working with confidential information
• Excellent interpersonal, organizational, and communication skills with strong sense of tact
• Able to interact well with employees and business partners of all levels and backgrounds
• Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense
• Comfortable working with and maintaining various forms of technology and electronic equipment
• Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment
• Detail-oriented, but also able to multi-task as needed
• Bachelor degree preferred