Executive Assistant
WWE
Stamford, CTThis was removed by the employer on 8/11/2016 11:20:00 AM PST
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Full Time Job
Responsibilities:
• Provide full administrative and overall executive support to a high pressure/busy executive office, managing and facilitating the flow of information through the office in a poised, professional and efficient manner.
• General day-to-day office management, including but not limited to phones, visitors (at times high profile), correspondence, and heavy calendar management.
• Coordinate extensive travel arrangements, domestic and international, including attention to detail on particulars like time zones, address and phone number details.
• Management and creation of executive briefs, emails, agendas and communications, both internally and externally.
• Proactively maintain and track travel preferences (e.g. preferred vendors of limo service/drivers in respective travel cities, hair & make-up artists, etc.).
• Manage departmental expenses, including invoice processing and expense reports.
• Handle incoming and outgoing correspondence in a professional and efficient manner, maintaining strong communications and updated to executives.
• Management of multiple projects and conflicting agenda items with focus and poise.
• Understand executives' daily, weekly and monthly goals and priorities which will aid in effective time management.
• Coordinate with internal resources to assist in the preparation of executive presentations (i.e. Creative Services, IT, Sales, TV, Research)
• Prepare clear and impactful reports and presentations using PowerPoint, Word, and Excel.
• Keep track of business contacts and import contact info into executives' databases/outlook accounts.
• Provide backup administrative support for other executive offices internally, for holiday and/or vacation coverage.
• Maintain physical office including aesthetics, supplies, and general organization.
• Ordering of meals, according to executive personal preferences.
• Work with sensitive and proprietary information with discretion and confidentiality.
• Represent executive office at meetings as required.
• Keep current with WWE shows, talent, products and storylines.
Qualifications:
Functional Experience:
• 5 years of previous experience as as an Executive Assistant, supporting at least one senior level/high profile executive and their team.
• Must have experience managing extensive and detailed calendars, coordinating multiple calendars, changing agendas and high volume workload.
• Must possess current technical skills experience, such as IOS proficiency, MS Word, PowerPoint, Excel and Outlook (Calendar and advanced features) experience.
• International experience required, including booking travel, managing calendars in multiple time zones.
• Solid active listening skills, ability to collect and act on multiple sources of information and present solid communications and solutions to executives.
• Must have experience in business writing (correspondence, note taking, preparing drafts of agendas, email communications).
• Project management training and/ experience a plus.
• Bachelor degree preferred with continuing education as Executive Assistant, project management and /or office management. Degree in marketing and brand a plus.
Additional Competencies:
• Can-do, flexible attitude and demeanor with solid level of business and common sense, and ability think quickly and effectively in high volume/high pressure work environment.
• Ability to maintain poise and confidence and work independently in a fast paced, dynamic, high pressure environment.
• Must demonstrate a proactive, approach to workload, planning ahead as required.
• Ability to proactively identify potential scheduling conflicts and seek out potential solutions.
• Self-confident, energetic, upbeat, proactive, self-starter with excellent organizational, project management, problem solving, interpersonal, and communications skills.
• Must be highly resourceful, resilient, open to feedback and flexible in ways of working.
• Highly detailed oriented, effective prioritization skills as a strength, problem solving mindset (offer solutions when issues arise).
• High degree of emotional maturity and accountability a must.
• Confident and poised, demonstrates solid follow up skills and judgment.
• Ability to read various situations appropriately and know when to apply proper approach and communication a must.
• Responsible, reliable, trustworthy, and committed to maintaining strict confidentiality of sensitive business and personal matters
• Driver's license and vehicle to use for errands as needed.
Travel:
• Minimal to no travel; however able to work flexible hours and overtime as needed with 24/7 on-call availability as required.
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WWE is an Equal Opportunity Affirmative Action employer and is subject to federal regulations pertaining to employment. WWE does not unlawfully discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. WWE also provides reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and any other state or local laws.