Legal Assistant, MTV, VH1 & Logo
ViacomCBS
New York, NYThis was removed by the employer on 7/17/2017 8:55:00 AM PST
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Full Time Job
Responsible for all aspects of supporting one (1) Vice President and one (1) Senior Counsel in Business and Legal Affairs, and possibly a third person.
This is a Legal Assistant position in the Viacom Media Networks’ Business and Legal Affairs New York office providing day-to-day business and legal affairs services for one (1) Vice President and one (1) Senior Counsel (and possibly a third person) in Business & Legal Affairs covering MTV, VH1 and Logo with a focus on development and production for scripted and unscripted (reality) programming, music programming and tent-pole events. This person will support the Supervisors’ heavy volume of production and talent-related matters for both in-house and third party productions. The department works closely with the networks’ Production Management, Programming, Talent, Publicity, Music & Media Licensing, Labor & Employment, Risk Management, Pre-Broadcast Content Review, Intellectual Property & Litigation, Marketing and Ad Sales departments.
Responsibilities
• Responsible for drafting standard letters, amendments and contracts at the
• request of and on behalf of the Supervisors, answering phones, distributions, mailing, faxing,
• maintaining files (database and shipping files to Iron Mountain) and faxing correspondence and
• other administrative tasks at the request of Supervisors.
• Input, revise, proofread and redline documents (including contracts).
• Maintain a highly organized, efficient and logical filing system of all documents for working purposes and for archival purposes.
• Schedule and book conference rooms for staff meetings, keep and maintain departmental lists, calendars and contacts.
• Organize documents for legal kick-off calls and coordinate distribution of production
• agreements to third party production companies.
• Screen incoming calls for the Supervisors with a very positive attitude and high degree of professionalism and notify phone calls received by the Supervisors following a notice via interoffice intercom or email.
• Responsible for placing calls for the Supervisors, and arranging and placing multi-party conference calls and ordering supplies.
• Prepare travel and expenditure reports for the Supervisors, effectively prioritize the Supervisors’ daily schedules by coordinating appointments, and scheduling meetings among parties with demanding calendars.
Basic Qualifications
• Undergraduate degree.
• 1-2 years’ experience as an assistant, preferably in the music, television or entertainment industry (Strong internship experience accepted).
• Advanced knowledge of Microsoft Outlook and Microsoft Word for Windows,
• utilizing and Excel.
• Ability to work overtime as needed.
Additional Qualifications
• Legal experience desirable, but not mandatory.
• Knowledge of television production extremely helpful.
• DM5 knowledge a strong plus
• Advanced knowledge of legal word processing procedures and excellent typing skills.
• Extremely punctual. Excellent organizational skills with ability to prioritize work.
• High degree of attention to detail is a must. Ability to concentrate and be focused.
• Professional demeanor and phone skills. Ability to communicate effectively with all levels of personnel throughout the Company and externally.
• Ability to read, analyze, and interpret legal documents. Ability to respond effectively to
• sensitive inquiries or complaints.
• Must be able to work independently, multi-task under pressure, and manage a high-volume workload efficiently.