Payment Processing Assistant
Viacom Media Networks
Nashville, TNThis was removed by the employer on 12/21/2016 2:38:00 PM PST
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Freelance Job
Job Title: Payment Processing Assistant
Department: Licensing Operations & Rights Management, Viacom Media Networks Business & Legal Affairs
Reports To: Director, Licensing Operations & Rights Management
SUMMARY OF JOB
Provide accounts payable and administrative support to the Nashville VMN Licensing Operations Team.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Track, archive and administer the execution and payment of licenses, securing signatures on license agreements, processing payment through SAP, and recording all payment-related matters in license processing report. This also involves obtaining W-9's and 8Ben's, explaining new W-9 forms to vendors, helping them complete form, and collaborating with Vendor Setup.
• Research time-sensitive payment information in SAP, attend to customer services needs for payment inquiries, and coordinate payment issues with Accounting, Production Management, Tax Compliance and Accounts Payable.
• Research copyright information (i.e. record label information, songwriter information, publishing information and film and TV distributors). Track and update programming rights reports and show tracking reports. Assist with end of year accruals, cue sheet reporting and other operational administrative duties as needed.
• Schedule meetings, book conference rooms, set up conference calls, set up video conference calls, occasionally make copies, handle frequent incoming phone calls, maintain files and update databases. Assist in planning of department events and outings, respond to facility issues, and assist with special projects as needed.
NECESSARY SKILLS
• Expertise in Excel
• Excellent attention to detail
• Strong quantitative skills
• Strong research skills
• Strong written and oral communications skills
• Ability to proactively manage multiple projects
• Experience with SAP preferred
SUPERVISORY RESPONSIBILITIES
N/A
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must function on an independent basis with constant supervision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Minimum of 1-2 years of experience in an office environment, preferably in the television/music/entertainment field, ideally within the capacity of accounts payable/receivable or administrative.
Undergraduate degree preferred.
LANGUAGE SKILLS
Ability to interact with and maintain relationships with various departments at VMN worldwide. Must have sufficient language skills to communicate effectively with co-workers and with executives on all levels within the company and outside.
MATHEMATICAL SKILLS
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations, e.g.; budgeting, tracking reports, controlled portions of compositions/fees.
REASONING ABILITY
Ability to comprehend and prioritize importance of various tasks. Ability to draw conclusions but know when to ask for guidance.
CERTIFICATES, LICENSES, REGISTRATIONS
N/A
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderately quiet.