Executive Assistant
Universal Music Group
Nashville, TNThis was removed by the employer on 5/8/2015 11:21:00 AM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant jobs in Nashville-TN
Search all Executive Assistant postings
Full Time Job
JOB DESCRIPTION:
Capitol Christian Music Group in Brentwood, TN is seeking an Executive Assistant to the EVP of Capitol Christian Distribution.
Job Purpose:
To provide a multitude of administrative & operational support as needed to the EVP of Capitol Christian Distribution.
Essential Job Functions:
• Maintain flexibility and professionalism in providing administrative support to the EVP and Distribution department.
• Use Outlook to interact professionally via email, maintain an accurate, highly demanding, and rapidly fluctuating calendar of upcoming deadlines and events (incl. key staff travel, time-off, etc.), and to schedule and coordinate meetings for EVP.
• Manage incoming e-mail, phone, and mail correspondence to ensure that all issues are promptly routed to the right person(s) in CCMG, including the EVP's voicemail /email box remains current, and all follow-ups whether handed off to staff within CCMG or EVP directly, are treated as priority and handled within a 48-hour timeframe
• Coordinate travel plans and expense reports for the EVP.
• Oversees approval process of expense reports for Field Sales Team and ensures EVP's direct reports expense reports are signed off on and turned into Finance in a timely manner.
• Take a proactive approach to driving the process of securing necessary resources for each meeting/event, including developing and circulating agendas and action points.
• Gather sales data and create reports utilizing a wide variety of sources, including ISR, SoundScan, Tiny Term, and others.
• Interact professionally and cohesively with other Executive Assistants and act as an 'ambassador of goodwill,' with courtesy and diplomacy with all customers, and CMG staff.
• Maintain discretion and confidentiality at all times regardless of the subject matter.
• Other duties as assigned.
Company Description:
Capitol Christian Music Group is the market leader in the field of recorded music, distribution, and music publishing. Employing over 150 people, Capitol CMG provides a challenging and rewarding work environment characterized by a commitment to our staff, our artists and songwriters, one another, our customers and community service.
No relocation assistance is available.
We regret that due to the volume of resumes received, we are unable to receive or respond to inquiries.
JOB REQUIREMENTS:
Desired Skills and Expertise:
• Demonstrate proficiency in using MS Office suite software programs, including Outlook, Excel, PowerPoint, and Word.
• Develop an active working knowledge of key CCMG applications including Lawson, ISR, and TinyTerm, as well as digital music and image creation/manipulation, remote PC communications, and role specific software including Nielsen Soundscan (both CBA and General Market websites).
• Have work methods and an attitude to welcome and accommodate unforeseen interruptions and requests.
• Solution oriented, proactive and problem-resolution oriented, demonstrating good judgment in decision-making situations when all facts are not known.
• Excellent written and oral communication skills recognizing they are representing the EVP.
• Effective time-management and organizational skills while juggling multiple tasks simultaneously.
Education & Experience:
• College degree preferred.
• Minimum two years Executive Assistant experience or comparable work experience.