Administrative Assistant
Universal Music Group
Los Angeles, CAThis was removed by the employer on 4/17/2015 1:21:00 PM PST
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Full Time Job
JOB DESCRIPTION:
Purpose of Role: Universal Music Group is seeking a high-level administrative support and department coordination to the EVP of International Marketing for the Capitol Music Group in our Hollywood location.
Key deliverables: Professional Support & Representation of the Executive and Department
• Serve as first point of contact for the executive and staff
• Protect and enhance the executive's image both internally and externally
• Facilitate two-way communications throughout the organization
• Maintain up-to-date awareness of the executive's obligations in order to proactively assist and/or anticipate needs
• Foresee and/or manage risk, conflicts, and problem areas
• Ensure that reports are effective, provided on a timely basis and subject to rigorous standards
• Respond to changes within and affecting the function; proactively alter priorities when necessary
• Able to work in a high pressure, detail -oriented function that changes on a daily basis Management of the Executive and Department Schedule
• Answer all incoming calls; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
• Maintain appointment schedule; planning, updates, and notifications as necessary
• Arrange all international, oftentimes extensive travel plans for the executive / Artist mgmt. and obtain approvals in a timely fashion
• Coordinate special projects as needed Administration of the Office Routine
• Manage incoming mail and complete correspondence
• Process expense reports, ensuring that the correct coding is used; resolve payment issues
• Create and maintain effective filing system, both electronic and in hard copy files
• Maintain database of all contacts & contacts
JOB REQUIREMENTS:
• Degree qualified or equivalent experience
• At least 3 years of assistant or department coordination experience supporting an executive or multiple managers within a department
• Strong computer skills required: typing skills of 60 wpm; PC experience (proficiency in MSWord & Excel, familiarity w/PowerPoint)
• Good letter writing and status report maintenance skills a must, plus strong grammar and organizational skills
• Internet savvy
• Excellent oral and written communication skills
• Multi-tasking and follow-up
• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
• Ability to handle confidential information and interact with high-level executives
• International experience preferred
• Bilingual skills preferred