Administrative Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 2/10/2015 10:21:00 AM PST
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Full Time Job
JOB DESCRIPTION:
A. Job Summary:
Universal Music Group is currently seeking an Administrative Assistant who is very efficient and highly attuned to the smallest of details. The right candidate will also possess a strong sense of discretion and confidentiality and will have experience in supporting a team within a Business & Legal Affairs environment.
B. Job Functions:
• This position is responsible for providing administrative support for the Business & Legal Affairs team consisting of the following (SVP, VP, Director, Sr. Manager & Manager Business & Legal Affairs).
• Key traits for success are excellent organizational and communication skills, ability to work under pressure.
• Heavy filing and scanning for department.
• Answer phones and direct inquiries appropriately with the utmost professionalism and courtesy.
• Review incoming document deliveries and distribute accordingly.
• Internal document distribution for entire business unit.
• Schedule meetings and conference calls.
• Make travel arrangements and complete travel and expense reports.
• Cover letter writing.
• Maintain contacts and calendar information.
• Maintain Business & Legal Affairs status report.
• Proof legal documents and administer execution process.
• Manage office supplies.
• Other duties as assigned.
JOB REQUIREMENTS:
C. Job Requirements:
Skills
/Abilities:
• Highly proficient in Microsoft Outlook and Microsoft Word.
• Proficient in Excel and PowerPoint/Keynote.
• Excellent written and verbal communication skills.
• Ability to work under limited supervision and with multiple individuals in a fast paced and dynamic environment.
• Ability to work well and collaborate with executives and other support staff.
Experience:
• 2 – 3 years of administrative assistant experience.
• Must be discrete and maintain absolute confidentiality as this position regularly handles sensitive information.
• Legal assistant experience a plus.
Education:
• Bachelor degree preferred and or equivalent experience.