Administrative Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 2/4/2015 1:21:00 PM PST
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Full Time Job
JOB DESCRIPTION:
A. Job Summary:
The ideal candidate will have some Music or Entertainment experience in administrative support and have great judgment with discretion and confidentiality. The candidate must be very efficient and highly attuned to the smallest of details. Multi-tasking and working on tight deadlines in a high pressure environment is crucial. No task is too small and no challenge too great. A 'can-do' attitude is essential.
B. Job Functions:
• Executive Administrative Support Duties:
o Manage all administrative duties including: organization of files, scheduling
videos/visual assets for release and processing all Marketing invoices
o Maintain confidentiality with all business related and personal information
o Process expense reports as needed
o Gatekeeper for all incoming calls
o Maintain executive's calendar
o Maintain reports as assigned
o Liaising with all of the departments on
JOB REQUIREMENTS:
C. Job Requirements:
Skills/Abilities:
• Ability to interact comfortably and effectively with employees of our company at all
levels including Senior Management
• Self-motivated, proactive, and resourceful
• Ability to identify process deficiencies and create solutions
• Professional demeanor
• Exhibit great writing and editing skills
• Excellent follow-through and attention to detail
• Excellent customer service skills
• Excellent organization and time management skills
• Flexible – able to adjust to changing priorities, and able to multi-task
• Strong proficiency and working knowledge of Microsoft Office
Products
Experience:
• Minimum of 3 years' experience in fast paced work environment, preferably
the entertainment/music industry
Education:
• Bachelor's Degree