Administrative Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 1/16/2015 5:22:00 PM PST
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Full Time Job
JOB DESCRIPTION:
Job Summary:
Universal Music Group is seeking an Administrative Assistant with experience supporting a high-level executive with discretion and confidentiality. Must be very efficient and highly attuned to the smallest of details. Multi-tasking and working on tight deadlines in a high pressure environment is crucial. No task is too small and no challenge too great. A 'can-do' attitude is essential.
Job Functions:
• Manage the schedule
• Set up meetings, conference calls
• Coordinate incoming meeting requests and prioritize
• Manage the office
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Arrange meetings via telephone and email/Microsoft Outlook Calendar
• Greet meeting participants
• Process travel & entertainment expenses
• Book travel, accommodations, car services (both regional and international)
• Create and send grammatically/punctually correct internal/external company communication
• Special projects as needed
Manage all duties related to:
• Company mobile phones
• Company credit cards
• Office supplies
• Invoice payments
JOB REQUIREMENTS:
Job Requirements:
Experience
• Minimum 3 years of experience as an Administrative Assistant supporting
a high-level executive
• Experience working with and coordinating regional and international teams for
meetings, phone calls, etc
Skills/Abilities
• Ability to interact comfortably and effectively with employees of our company at all
levels including Senior Management
• Ability to interact comfortably and effectively with employees of companies we do
business with
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent customer service skills
• Excellent organization and time management skills
• Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and Powerpoint
Education
• Bachelor's Degree preferred