Administrative Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 1/20/2015 3:22:00 PM PST
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Full Time Job
JOB DESCRIPTION:
Overview:
This position is responsible for assisting with budget management in Universal Music Group's finance system (Uniport) and processing marketing department-related invoices. The position also assists with other departmental support, including booking travel, routing vendor contracts, and assisting VP of Marketing with phones, calendar and expenses.
Responsibilities:
• Manage and maintain all Uniport procedures. Proactively assist with management
of budgets and insure marketing department funds are current and balanced at all times.
• Create and maintain new financial commitments in Uniport, responsible for coding
costs to appropriate categories and departments within marketing
• Manage overall quarterly budgets and coordinate with each department to allocate costs
• Manage existing and new vendor processes
• Manage accounts payable procedures; ensuring all marketing invoices are paid
• Responsible for getting specific departmental approvals for certain costs
• Assist with Radio Contest Winner Flyaways by booking flights, hotels and managing the
costs of the trip
• Coordinate NYAG compliance paperwork for radio promotion costs
• Assist the Publicity department with Indie Publicist contracts, PO's and booking artist
travel for appearances
• Manage all UMe ticket buys
• Assist VP of Marketing with phones, calendaring and expenses
• Assist with other department and company projects as needed.
JOB REQUIREMENTS:
Skills and Requirements:
• BS/BA (Business Administration or Marketing preferred)
• 1 - 3 years of experience in office administrative capacity
(the music marketing industry preferred)
• Ability to communicate with various roles within company
• Ability to work independently and as part of a team in a fast paced environment. Must be able
to work under time constraints.
• Excellent verbal and written communication skills
• Strong analytical approach to problem solving
• Ability to multi-task and juggle competing priorities.
• Ability to keep information confidential.
• Must be self-directed and extremely well organized.
• Computer experience: Internet, Microsoft Word, Excel, Power Point and Outlook.