Team Coordinator
Universal Music Group
Hollywood, CAThis was removed by the employer on 1/23/2017 1:21:00 PM PST
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Full Time Job
Job Summary: Harvest is the Independent Services division of Capitol Music Group, providing a full range of label services and revenue streams for Harvest's artists, releases and label associations on a worldwide basis, including Marketing, Promotion, Commercial Development, Branding, Synch & Licensing, Lifestyle Marketing, Business Affairs and Finance.
Universal Music Group is seeking a Team Coordinator to provide administrative support to the GM & SVP of Harvest, located in Hollywood, CA, as well as, additional Harvest team support duties.
The ideal candidate will have Music or Entertainment experience and have experience supporting an SVP, GM or other high- level executive with discretion and confidentiality. Must be very efficient and highly attuned to the smallest of details. Multi- tasking and working on tight deadlines in a high pressure environment is crucial. No task is too small and no challenge too great. A ''can-do'' attitude is essential.
Job Functions:
• Manage the schedule
o Set up meetings, conference calls
o Coordinate incoming meeting requests and prioritize
• Manage the office
o Exercise discretion when patching calls, rolling calls, and interrupting meetings
o Arrange meetings via telephone and email/Microsoft Outlook Calendar
o Greet meeting participants
• Handle administrative duties
o Process travel & entertainment expenses
o Book travel, accommodations, car services
o Order and set-up food service for meetings
o Create and send grammatically/punctually correct internal/external company communication
o Archive emails, maintain current/prospective labels electronic folders
o Create and maintain presentations and other project work as assigned
• Further duties related to
o Coordinate with Soundscan/AtVenu to ensure venue/online sales for all label partners are properly accounted for
o Coordinate label meetings/calls for team
o Manage Harvest team inventory (merch/misc)
o Send weekly Soundscan reports to label partners
o Generate weekly sales reports for Harvest team
o Company credit card
o Office supplies
o Invoice payments
o Process all invoices for Harvest radio department including Indies, promotional items, promo tours, etc.
o Create radio blasts
o Book extensive travel for Marni
o Log and send out HOT ADDS weekly
o Create and print radio charts
o Coordinate all radio department calls and meetings
o Create and send music links to the radio staff and radio PD's
o Encode music to Mediabase
Job Requirements:
Skills/Abilities:
• Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
• Ability to interact comfortably and effectively with employees of companies we do business with
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent customer service skills
• Excellent organization and time management skills
• Strong proficiency and working knowledge of Microsoft Office Products
Experience:
• Minimum 4 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.
• Music or entertainment experience is required.
Education:
• Bachelor's Degree preferred
Universal Music Group is an Equal Opportunity Employer. Disclaimer This job description only provides an overview of job responsibilities that are subject to change.