Administrative Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 8/15/2017 10:21:00 AM PST
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Full Time Job
Description
UMG is looking for a dynamic Administrative Assistant to provide administrative support to a Senior Vice President. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Passion for music, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.
Job Functions:
• Extensive travel and meeting coordination
• Calendar management
• Covering phone lines, partnering with other assistants as needed
• Creates agendas for external client meetings
• Meeting of guests and help with general queries
• Monthly expense reporting - Expensys reconciliation and processing
• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
• Special project coordination requiring follow up and meeting of deadlines
• Ticket coordination with company buyer
• Oversee reporting and distribution of internal communication (email lists).
• Additional duties as assigned
Job Requirements:
Skills/Abilities:
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
• Ability to interact comfortably and effectively with external partners and clients
• Possess strong attention to detail, problem solving and organizational skills
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required
• Proactive in determining roadblocks
• Ability to work under high pressure and speed
• Great social and interpersonal skills
• Ability to keep information highly confidential
• Flexible and able to multi-task
Experience:
• 5 years of administrative experience supporting senior Executives
Education:
• Bachelor’s degree preferred
Universal Music Group is an Equal Opportunity Employer.
Disclaimer
This job description only provides an overview of job responsibilities that are subject to change.