Administrative Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 2/16/2017 10:57:00 AM PST
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Full Time Job
Job Summary:
We are currently seeking an eager and exceptional Administrative Assistant to support the SVP, Business & Legal Affairs as well as other members of the department.
The Administrative Assistant will be responsible for providing administrative support to the SVP, Business & Legal Affairs.
Job Functions:
• Answer phones, make calls, and direct phone inquiries as appropriate
• Schedule conference calls and meetings
• Word processing, emailing, faxing and photocopying
• Draft and send out correspondence
• File documents and develop file systems
• Revise, redline and proofread legal documents
• Perform database inquiries
• Prepare Excel spreadsheets, PowerPoint decks and other presentations
• Complete travel and expense reports
• Maintain contacts and calendar information on shared drive
• Make travel arrangements and restaurant reservations
• Assist with payment requests
• Other duties as assigned by supervisors
Job Requirements:
Skills/Abilities:
The Administrative Assistant must have the following skills/abilities:
• Strong professionalism in the office environment and via phone
• Strong written and verbal communication skills
• Ability to maintain confidentiality with respect to highly confidential information and materials
• Ability to exercise discretion and ethical judgment
• Attention to detail
• Ability to maintain organized systems and workspace
Experience:
• 2-3 years of Administrative Assistant experience in legal setting
• Advanced computer experience: Microsoft Word (including tables and redlining), Excel, Internet
Education:
• College degree preferred
Universal Music Group is an Equal Opportunity Employer.
Disclaimer This job description only provides an overview of job responsibilities that are subject to change.