Administrative Assistant
Universal Music Group
Santa Monica, CAThis was removed by the employer on 8/4/2016 9:21:00 AM PST
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Full Time Job
Job Summary: We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world. Universal Music Group is currently seeking an Administrative Assistant who is very efficient and highly attuned to the smallest of details. The right candidate will also possess a strong sense of discretion and confidentiality and will have experience in supporting a team within a Business & Legal Affairs environment.
Job Functions:
• This position is responsible for providing administrative support for three attorneys in the Business & Legal Affairs department of Interscope Geffen A&M Records
• Key traits for success are excellent organizational and communication skills, attention to detail, ability to multitask and work under pressure.
• Heavy filing and scanning for department.
• Answer phones and direct inquiries appropriately with the utmost professionalism and courtesy.
• Review incoming document deliveries and distribute accordingly.
• Internal document distribution for entire business unit.
• Schedule meetings and conference calls.
• Make travel arrangements and complete travel and expense reports.
• Cover letter writing.
• Maintain contacts and calendar information.
• Maintain Business & Legal Affairs status report.
• Proof legal documents and administer execution process.
• Manage office supplies.
• Other duties as assigned.
Job Requirements:
Skills/Abilities:
• Highly proficient in Microsoft Outlook and Microsoft Word.
• Proficient in Excel and PowerPoint/Keynote.
• Excellent written and verbal communication skills.
• Strong organizational and follow-through skills.
• Ability to work under limited supervision and with multiple individuals in a fast paced and dynamic environment.
• Ability to work well and collaborate with executives and other support staff.
• Must be discrete and maintain absolute confidentiality as this position regularly handles sensitive information.
Experience:
• 2 – 3 years of administrative assistant experience.
• Must be discrete and maintain absolute confidentiality as this position regularly handles sensitive information.
• Legal assistant experience a plus.
Education:
• Bachelor degree preferred and or equivalent experience.
Universal Music Group is an Equal Opportunity Employer.
Disclaimer
This job description only provides an overview of job responsibilities that are subject to change.