Administrative Assistant
Universal Music Group
Hollywood, CAThis was removed by the employer on 7/19/2016 4:22:00 PM PST
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Full Time Job
Job Summary:
We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
We are seeking high-level administrative support and department coordination to the EVP of International Marketing for Capitol Music Group in our Hollywood location.
Job Functions:
Professional Support & Representation of the Executive and Department
• Serve as first point of contact for the executive and staff
• Protect and enhance the executive's image both internally and externally
• Facilitate two-way communications throughout the organization
• Maintain up-to-date awareness of the executive's obligations in order to proactively assist and/or anticipate needs
• Foresee and/or manage risk, conflicts, and problem areas
• Ensure that reports are effective, provided on a timely basis and subject to rigorous standards
• Respond to changes within and affecting the function; proactively alter priorities when necessary
• Able to work in a high pressure, detail -oriented function that changes on a daily basis
• Management of the Executive and Department Schedule
• Answer all incoming calls; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
• Maintain appointment schedule; planning, updates, and notifications as necessary
• Arrange all international, oftentimes extensive travel plans for the executive / Artist mgmt. and obtain approvals in a timely fashion
• Coordinate special projects as needed in line with the executive being a part of the CMG senior management team.
• As and when required and directed by the EVP, International, offer assistance to the International team.
• Verbal ,email and in person communication with UMG executives from global markets as directed by the EVP, International
• Organize artist music & executive events as directed.
• Administration of the Office Routine
• Manage incoming mail and complete correspondence
• Process expense reports, ensuring that the correct coding is used; resolve payment issues
• Create and maintain effective filing system, both electronic and in hard copy files
• Maintain database of all contacts & contacts
Job Requirements:
Skills/Abilities:
• Strong computer skills required: typing skills of 60 wpm; PC experience (proficiency in MSWord & Excel, familiarity w/PowerPoint)
• Good letter writing and status report maintenance skills a must, plus strong grammar and organizational skills
• Internet and digitally savvy
• Excellent oral and written communication skills
• Multi-tasking and follow-up
• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
• Ability to handle confidential information and interact with high-level executives
• International experience or preferred
Experience:
• At least 3 years of assistant or department coordination experience supporting an executive or multiple managers within a department
Education:
• Degree qualified or equivalent experience
Universal Music Group is an Equal Opportunity Employer.
Disclaimer
This job description only provides an overview of job responsibilities that are subject to change.