Administrative Assistant
Universal Music Group
Hollywood, CAThis was removed by the employer on 6/21/2016 4:22:00 PM PST
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Full Time Job
Job Summary:
Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best known labels in modern music; encompassing the jazz icons of Blue Note, Capitol's generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an
organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world's leading Music Company.
In this dynamic position, the Administrative Assistant will provide administrative support to the SVP of Brand Partnerships and Sync Licensing and manage phones for the SVP of Publicity; Additional responsibilities include coordinating merchandising and advertising campaign needs across Capitol Music Group and . The ideal candidate will possess strong administrative, organizational, and creative skills and a ''can do'' attitude. Experience supporting more than one senior executive is ideal, but not required. Passion for music, entrepreneurial spirit, polished professional demeanour, ability to keep calm under pressure and desire for a career in music at Capitol Music Group are musts. Ideal candidate has a finger on the pulse of popular culture and entertainment. Prior marketing and/or administrative experience in a professional environment is ideal.
Job Functions:
• Support the SVP of Brand Partnerships and Sync Licensing including but not limited to: arranging meetings and conference calls, covering phone lines and managing calendars, greeting guests, booking travel, coordinating verbal and email requests, working closely with other assistants and helping cover their lines as needed
• Support the SVP of Publicity by covering phone lines and coordinating verbal requests as well as greeting guests
• Liaise with internal marketing managers and external media agencies to create advertising strategies for CMG artists
• Work with marketing managers and engage third party companies to create, price out, and manufacture any tools or campaigns needed for specific marketing initiatives (ex: promotional items) and oversee their delivery Manage budget reservations, create requisitions, facilitate PO approval, process invoices, troubleshoot
• vendor relations, etc. Collect and organize all artist assets (artist calendars, one sheets, timelines, quote sheets, photos, artwork,
• logos, music, bios, etc.)
• Obtain necessary internal approvals on an as needed basis with the finance and legal departments Draft product placement agreements for music videos and liaise with partners to ensure proper completion
• Record and distribute minutes and manage media for executive bi weekly marketing meeting
•
• Any additional duties as assigned
Job Requirements:
Skills/Abilities:
• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
• Ability to interact comfortably and effectively with external partners
• Strong administrative, organizational and creative skills
• Strong computer skills are a plus – understanding of Microsoft Office and basic audio/video formats is essential
• Ability to work under high pressure and speed
• Great social and interpersonal skills
• Ability to keep information highly confidential
• Must be flexible and able to multi-task
• Passion for pop culture and entertainment knowledge is critical
Experience:
• 1-2 years of marketing and/or administrative experience.
• Experience supporting more than one senior executive is preferred.
Education:
• Bachelor's degree in Marketing, Business or Communications
Universal Music Group is an Equal Opportunity Employer.
Disclaimer
This job description only provides an overview of job responsibilities that are subject to change.