EPK Project Coordinator
Trailer Park
Hollywood, CAThis was removed by the employer on 9/14/2017 6:20:00 PM PST
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Full Time Job
Job Overview:
The EPK Project Coordinator coordinates the entire workflow of EPK (Electronic Press Kit) Assemblies for studio motion picture releases from requesting assets through final delivery. The Coordinator informs the Producer of needed assets, including features, trailers, soundbites and b-roll. She/he tracks these incoming assets, QC’s them to ensure there are no technical or content issues and works closely with the EPK editor to assemble them. The coordinator keep logs up to date, confirms delivery specs with the Producer, and QC’s and delivers all elements to the Client. There is the possibility of long days and late hours given tight turnaround requirements for film clip pulls and repeated client revisions.
Essential Job Functions
Scheduling:
• Coordinate with Producer to determine schedule for EPK Assemblies via-a-vis the film’s press junket as well as for one-off Clip Pull
• Maintain and revise all schedules as necessary and relay essential editorial scheduling information to Post Production via a variety of channels
• Pro-actively assess upcoming/immediate needs and re-prioritize tasks as necessary.
• Review editor needs daily with Post Production Supervisor, EPK Producing and Editorial teams
• Work with producers to make sure that they are ready to go into finishing when needed
• Work with post production supervisor to schedule audio finishes and verify final delivery
Asset Intake and QC:
• Ensure all assets that are delivered are the elements that we were expecting/need. QC all incoming materials for errors.
• Notify Producer of any issues so that client can be notified immediately and a resupply can be requested
• Ensure all materials are logged into the vault
• Ensure assets and masters are received in timely manner, according to due dates, editorial and final delivery schedule.
Ensure that graphics and editorial have all necessary elements and that elements are delivered from graphics or editorial:
• Coordinate ingest of materials via the Request System
• Keep master list of all materials that have been digitized/ingested, including which drives they are on and what specs they were received in
• Work with graphics to create necessary materials including end cards and rating blocks
• Ensure all materials are prepped for editorial correctly, including masters, graphics and music
Build the final EPK assembly:
• Work with the editor to ensure all elements are placed in the EPK assembly in the correct order and timing
• Approve the assembly in bay with the Producer
• Send Client an approval file of the full assembly and address any notes
• Send final files to client via Aspera once export and QC are complete
• Remain on site for support of all EPK deliveries
Responsible for Rough/Final Delivery:
• Compile and maintain a “Delivery Requirement Book” that covers all client delivery needs (rough and final)
• Confirm delivery specs for each delivery with Producer (i.e. International vs Domestic, Instagram Clips, EPK Film Clips, EPK Assembly)
• Provide QC of all versions and final delivery
• Post each version for client review via PIX or Aspera Faspex
• QC all slates, versioning and file labels
Job Related Qualification Standards
• 3 years experience in project management, asset management, QC or post production.
• Ability to work under pressure.
• Ability to manage multiple tasks simultaneously.
• Attention to detail.
Education
Bachelors’ degree, preferably in film, art, communications or related field
Knowledge/Skills
• Must have excellent communication skills, both verbal and written.
• Excellent interpersonal and presentation skills.
• Focused attention to details.
• Ability to work under pressure without compromising performance or accuracy in a deadline oriented environment.
• Works collaboratively and proactively on multi-functional teams. Open to feedback.
• Consistently communicates using appropriate methods for the situation and audience in a clear, concise and professional manner.
Remarks: Management has the right to add or change duties and job requirements at any time. In addition, the employer may consider whether the individual applying for or holding the position is qualified. There are two steps involved in this determination. The first concern whether the applicant or current employee satisfies the prerequisites for the position. The second step involves whether or not the person can perform the essential job functions with or without reasonable accommodation.