Executive / Personal Assistant
Tourean
Beverly Hills, CAThis was removed by the employer on 8/2/2015 10:22:00 AM PST
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Full Time Job
International Pop Singer/ Songwriter/ Entrepreneur seeks an experienced Executive/Personal Assistant to assist with the day-to-day responsibilities of both business and personal endeavors. The position will be based out of his home office in Beverly Hills.
Every day is different. Typical hours are 8am-5pm (but varies day to day).
Major Responsibilities
Serves as all-around gatekeeper
Fielding all correspondence
Extensive Calendar Management (Manages birthday calendar, business calendar and personal calendar)
Coordinating Travel Arrangements / Working closely with management on travel
Liaise with business manager / management regarding all contracts and paperwork that need to be signed
Work with travel agent and make sure all itineraries and details are entered into calendar
Setting up organizational systems
Coordinate hair and wardrobe for events
Follows up with both business and personal contacts
Full execution of special requests, both professional & personal
Creating monthly expense reports for accountants
Personal duties include but not limited to: gift buying ordering household items, light grocery shopping, car washes, getting gas, keeping up with car maintenance, picking up packages from mailbox, picking up dry cleaning, post office runs, online ordering, returns
Keeping groceries, beverages fully stocked
Keeping office supplies (ink, paper, folders, etc.) fully stocked
Coordinating with gardener, pool cleaner, housekeeper, and other vendors
Maintaining office files and house related costs
Updating project budgets
Work on other various side projects (such as mobile app, book, accessory line)
Work closely w/ social media manager and management on executing marketing campaigns
Skills + Experience
Minimum 2+ years' experience in an executive support or similar role
Utmost Discretion & Confidentiality
Organization & Efficiency
Flexibility & ability to handle multiple projects
Extensive communications skills, both written & verbal
Proficiency in both Microsoft Office and Mac Operating Systems
Dedication to responsibilities
Proactive & driven attitude
Familiar with Google apps, dropbox, Mac and apple products
Excellent computer skills
Excellent management, organizational, and interpersonal skills
Strong self-motivation and self initiative
Ability to take direction as well as work independently on multiple projects
Reliable transportation
About Tourean
Tourean is a British multinational branded design and angel investments company, focusing on music, entertainment and social mobile applications.