Executive Assistant to Vice Presidents
Titmouse, Inc
Hollywood, CAThis was removed by the employer on 5/7/2014 4:15:00 PM PST
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Full Time Job
Executive Assistant to Vice Presidents (2)
GENERAL FUNCTION:
Assist two Vice Presidents of Titmouse, Inc. in the performance of their producer and corporate duties.
KNOWLEDGE, SKILLS AND REQUIRED ABILITIES:
1. Excellent organizational skills.
2. Excellent verbal and written communication skills.
3. Maintain confidentiality over all matters and proprietary information.
4. Prioritize work to meet goals or deadlines.
5. Excellent calendar management skills, including the coordination of complex and changing meetings.
6. Ability to be detail-oriented, flexible/adaptable essential.
7. Basic knowledge of/prior experience with animation process preferred.
SOFTWARE-RELATED SKILLS:
1. Previous computer experience with knowledge of word processing, spreadsheet and database applications (MS Office suite).
2. Some experience of Adobe suite (Illustrator, Photoshop) and Flash preferred.
3. Ability to quickly learn new software applications essential.
4. Ability to transmit messages and documents using electronic mail.
5. Ability to prepare simple spreadsheets.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.
2. Manage meeting and procedure in a standardized way, utilizing the appropriate software (such as High Rise and/or Base Camp).
3. Text supervisor(s) with reminders of meetings and occasionally track them down to extract them from one meeting in order to attend another, as required.
4. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
5. Screen calls before prioritizing call backs.
6. Draft correspondence for review by supervisors.
7. Arrange travel schedule and reservations as requested.
8. Order gift baskets/flowers as requested.
9. Fill in at Reception desk as requested.
10. Occasional errands such as picking up lunch, getting car washed, etc., as requested.
11. Other duties as required.