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Executive Assistant to President and Supv Producer
Titmouse, Inc
Los Angeles, CA
Uh oh, this posting was removed on 10/3/2016 9:06:00 AM PST
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GENERAL FUNCTION:
Assist President and Vice President/Supervising Producer of Titmouse, Inc. in the performance of their producer and corporate duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.
2. Manage meeting and procedure in a standardized way, utilizing the appropriate software (such as Highrise and/or Basecamp) (procedure attached).
3. Text supervisor(s) with reminders of meetings and occasionally track them down to extract them from one meeting in order to attend another, as required.
4. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
5. Screen calls before prioritizing callbacks.
6. Draft correspondence for review by supervisors.
7. Arrange travel schedule and reservations as requested.
8. Order gift baskets/flowers as requested.
9. Fill in at Reception desk when necessary, as requested.
10. Occasional errands such as picking up lunch, getting car washed, etc., as requested.
11. Other duties as required.
KNOWLEDGE, SKILLS AND REQUIRED ABILITIES:
1. Excellent organizational skills.
2. Excellent verbal and written communication skills.
3. Maintain confidentiality over all matters and proprietary information.
4. Prioritize work to meet goals or deadlines.
5. Excellent calendar management skills, including the coordination of complex and changing meetings.
6. Ability to be detail-oriented, flexible/adaptable essential.
7. Basic knowledge of filmmaking process.
SOFTWARE-RELATED SKILLS:
1. Previous computer experience with knowledge of word processing, spreadsheet and database applications.
2. Knowledge of Photoshop.
3. Ability to quickly learn new software applications essential.
4. Ability to transmit messages and documents using electronic mail.
5. Ability to prepare simple spreadsheets.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Animation Category
Browse the Assistant and Entry Level Category
Search for Executive Assistant to President and Supv Producer jobs in Los Angeles-CA
GENERAL FUNCTION:
Assist President and Vice President/Supervising Producer of Titmouse, Inc. in the performance of their producer and corporate duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.
2. Manage meeting and procedure in a standardized way, utilizing the appropriate software (such as Highrise and/or Basecamp) (procedure attached).
3. Text supervisor(s) with reminders of meetings and occasionally track them down to extract them from one meeting in order to attend another, as required.
4. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
5. Screen calls before prioritizing callbacks.
6. Draft correspondence for review by supervisors.
7. Arrange travel schedule and reservations as requested.
8. Order gift baskets/flowers as requested.
9. Fill in at Reception desk when necessary, as requested.
10. Occasional errands such as picking up lunch, getting car washed, etc., as requested.
11. Other duties as required.
KNOWLEDGE, SKILLS AND REQUIRED ABILITIES:
1. Excellent organizational skills.
2. Excellent verbal and written communication skills.
3. Maintain confidentiality over all matters and proprietary information.
4. Prioritize work to meet goals or deadlines.
5. Excellent calendar management skills, including the coordination of complex and changing meetings.
6. Ability to be detail-oriented, flexible/adaptable essential.
7. Basic knowledge of filmmaking process.
SOFTWARE-RELATED SKILLS:
1. Previous computer experience with knowledge of word processing, spreadsheet and database applications.
2. Knowledge of Photoshop.
3. Ability to quickly learn new software applications essential.
4. Ability to transmit messages and documents using electronic mail.
5. Ability to prepare simple spreadsheets.
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