Executive Assistant / Administrative Assistant

Full Time Job
Temp - Executive Assistant / Administrative Assistant

Position Summary:

Temp Executive/Administrative Assistants provide support to all levels of Management and C-Level Executives within various departments throughout our Corporate Division. Responsibilities can be complex and confidential requiring a need for discretion and good judgment. Assignments vary in length anywhere from several days to several months.

Primary Job Responsibilities:
• General administrative duties including answering heavy phone call volume, screening and redirecting calls, and managing incoming inquires.
• Manage and maintain frequently changing calendars via Outlook, including detailed meeting and appointment scheduling, coordination of departmental meetings, cross-functional meetings and cross-divisional meetings.
• Handle all logistics associated with meetings, appointments, and conferences to include preparation of accurate materials and correspondence.
• Arrange and confirm complex travel arrangements – both international and domestic.
• Prepare, submit, and track detailed expense reports consistent with company policies through reimbursement.
• Create, format, and edit documents in Word, Excel and PowerPoint.
• Follow-up on various activities to ensure all deadlines are met.
• Assist in various ad-hoc projects as needed

Experience:
• 5 years of experience providing administrative support to senior executives while working in a Corporate environment is required

Specialized Knowledge:
• Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
• Knowledge of Concur is a plusSkills:
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
• Exceptional interpersonal skills and strong team orientation
• Expert in multi-tasking, organizing, and prioritizing a must• Strong attention to detail and follow-up skills• Ability to maintain confidentiality
• Excellent judgment and demonstrated problem solving capabilities
• Proven ability to function in a fast-paced, ever-changing environment while demonstrating a high level of integrity and professionalism
• Willingness to learn, take initiative, and adapt to new responsibilities

Education:

Bachelor's Degree preferred