Executive and Personal Assistant

This is a Full Time Job

EXECUTIVE AND PERSONAL ASSISTANT - JOB DESCRIPTION

Seeking 2 positions - Executive Assistant and Personal Assistant for President of boutique agency. The ideal candidates must have the ability to prioritize in a fast paced work environment. The right person will be able to make key decisions with good judgement. Superior communication and computer skills are a must!

Executive Assistant Description:
Performs extensive administrative duties for executive.
Field all incoming calls with excellent phone manner
Maintain executive's calendar
Arrange travel schedule and reservations for executive as needed.
Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, efficient, as well as a high level of professionalism and confidentiality.
Organize, maintain, and update electronic databases and paper files.
Also calls for flexibility with work hours

Personal Assistant Description:
Provide personal support to Executive
Manage the Executive's daily calendar, coordinate meetings and ensure they remain on schedule throughout the day
Field all incoming calls with excellent phone manner
Requires strong computer and Internet research and analytical skills.
Manage multiple households and oversee household staff
Have strong fashion sense (know about the latest trends, designers, etc.)
Run errands as needed
Also calls for flexibility with work hours

Essential Qualifications for both:
Excellent communication skills (written and verbal)
Strong attention to detail
Be comfortable dealing with a diverse variety of people on the telephone, e-mail and in person, in a friendly, efficient and professional manner.
Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously
Ability to handle confidential information with discretion
Should be experienced meeting the needs of a high level Executive
Ability to stay one step ahead in this fast-moving environment.
Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism.
A demonstrated interest in fashion, beauty, media, and/or entertainment preferred.
Previous executive assistant experience required.

Starting Date - As soon as possible
Salary based on experience