Secretary 1V Studios Technology

Full Time Job
At The Walt Disney Studios, you’ll help bring compelling stories to life through film, music and live entertainment.
Responsibilities
• Act as first point of contact for the offices of the VP's.
• Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices and expense reports, creating presentation material, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications.
• Perform the role of a proactive partner and collaborator to the VP's.
• Provide additional office support such as faxing, photocopying, scanning and tracking documents, data entry, word processing, ordering supplies, and processing purchase orders and approval processes.
• Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of executives who are out of the office.
• Create presentations using PowerPoint, Microsoft Word and other basic desktop software.
• Pull reports and maintain databases.
• Assist with special projects as needed.
• Support preparation of monthly and quarterly reports entailing heavy word processing and strong organizational skills.
• Interface with various Disney departments and external organizations.
• Participate in secretarial team, providing backup to other assistants and contributing to common administrative duties.
• Communication & Correspondence - Interface with various internal Disney departments, executives and business units.
• Assist with correspondence.
• Preparing responses to correspondence containing routine inquiries.
• Adept in communicating (written and verbal) with Executive and Senior Executives.
• Post, update and maintain documents to SharePoint and other collaboration sites.
Basic Qualifications
• Minimum 5 years administrative experience supporting senior level executives in a corporate environment.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Proficient in Internet Explorer and internet-based research.
• Proficient in SAP transaction support or with sufficient system experience to learn quickly.
• Excellent written, verbal, and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts.
• Ability to effectively and professionally interface with high level executives, clients, business associates, and employees.
• Ability to work effectively in a team environment
• Ability to handle confidential and sensitive information
• Ability to exercise good judgment and use discretion
• Ability to work with limited supervision
• A self-starter with ability to anticipate issues and proactively problem solve
• Strong organizational and follow-through skills
• Proven experience in multi-tasking and working with multiple people and priorities
• Ability to manage time wisely and prioritize effectively in a fast-paced environment
• Demonstrated flexibility and professionalism in an environment where change is constant
• Detail oriented
• Enthusiastic attitude and strong work ethic
• Good customer service skills and excellent telephone manner and friendly demeanor
Preferred Qualifications
• General knowledge and/or experience in the Technology industry
• Prior experience in Disney
• Comfortable speaking in front of groups
• SAP Casual Buyer and T&E Proxy experience
• May require overtime and flexible work hours when and as business needs dictate
• Ability to develop and work in a team atmosphere
Required Education
• Bachelor’s degree or equivalent combination of work experience