Executive Assistant - Lucasfilm Marketing
The Walt Disney Company, The Walt Disney Studios
Burbank, CAThis was removed by the employer on 6/9/2017 7:54:00 PM PST
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Full Time Job
The Executive Assistant provides executive support to the VP, Franchise Marketing & Integrated Planning. This role must be able to tactfully manage the VP, Franchise Marketing & Integrated Planning's time, multi-task, and communicate clearly and quickly.
• Manages schedule, calendar and meetings for VP, Franchise Marketing & Integrated Planning.
• Manages and prepares documents including meeting agendas and presentation materials.
• Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
• Manages Travel and Expense for VP, Franchise Marketing & Integrated Planning and other senior members of the team (including understanding of company expense policies), including monthly expense reports.
• Handles memberships and subscriptions for VP, Franchise Marketing & Integrated Planning; orders office supplies; and processes other electronic transactions.
• Maintains files, coordinates pickup and delivery of materials as requested including scheduling courier and overnight services.
• Maintains standards of strict confidentiality with respect to all matters and documents.
• Creates a professional and positive environment for all who interact with the team.
• Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates, visitors at all levels. Ability to tactfully manage VP, Franchise Marketing & Integrated Planning's time, multi-task and communicates efficiently and effectively.
• Highly responsive and accessible via telephone and e-mail to handle urgent requests.
• Assists with departmental tasks, including conference room requests.
• Other miscellaneous duties and department projects assigned.
Preferred Qualifications
Required Skills / Competencies:
• Have excellent knowledge of Studio landscape
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly.
• Ability to anticipate needs, be proactive, resourceful and flexible.
• Ability to work within a fast-paced environment; detail oriented with the ability to maintain professionalism under pressure.
• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture.
• Strong interpersonal skills, including the ability to work effectively within a highly matrix organization, ie with other executives, filmmakers, assistants and staff at all levels.
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously.
• Effective communicator, both verbally and written.
• Professional demeanor and be point of contact for the VP, Franchise Marketing & Integrated Planning
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments.
• Ability to operate with the VP, Franchise Marketing & Integrated Planning's team and form strong partnerships with other administrative team members.
• Ability to be flexible with work schedule. Some overtime required.
Preferred Skills
/ Competencies:
• SAP experience preferred.
Technical Skills:
• Excellent computer proficiency – Mac & Windows: Keynote, Microsoft Word, Excel, etc.
Required Education
Education / Experience:
• Bachelor's Degree in Communications, English, Business Administration or Equivalent experience.
• 3 years administrative experience at senior management level within entertainment industry.