Executive Assistant - Development Company
The Nacelle Company
Burbank, CAThis was removed by the employer on 8/10/2017 12:22:00 PM PST
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Full Time Job
We are an entertainment production (formerly known as Comedy Dynamics) and development company looking for a dynamic, outgoing individual to be assistant to the CEO. In this role, you will be one half of a support team that assists in all areas of his personal and professional business.
Responsibilities:
* Answer and address multiple phone calls at once. Provide administrative duties such as: rolling calls, phone coverage with the admin staff, conferencing calls in and out of the office. This desk is very heavy on phones.
* Manage and maintain a busy personal calendar, including handling meeting scheduling, coordinating events and activities, and coordinating production schedules.
* Respond to emails about scheduling, office information, delivery schedules, and production calendars in a timely and grammatically accurate fashion.
* Book travel: flights, hotels, restaurants, and transportation.
* Coordinate production calendars. Work with talent, agencies, and networks to book meetings and calls.
* Manage expenses and create expense reports.
* Coordinate events, deliveries, and other miscellaneous office needs. Work with PA's and runners to accomplish tasks.
Requirements:
* Candidate must have at least 2 years of Executive Assistant experience, be organized, hardworking and flexible to work additional hours when necessary.
* Personal/Exec experience to partners or C-Suite executives in the entertainment industry preferred (talent agency exec, producer, ad agency, etc).
* Excellent familiarity with MS Office Products (Excel, Word, Outlook).
* Must have a 'can-do' attitude and be able to learn on the go. A positive attitude and can adjust at a moment's notice. Personality is the most important part of this position.
* A willingness to learn new skills and master them quickly.
* Must anticipate -- be two steps ahead of your boss at all times to deal with issues before they become problems.
* Ability to work in a fast paced environment with ever-changing priorities. Being able to have patience and stay calm. Extreme attention to detail and a good memory of people and places. Highly organized and skilled in time management.
* Ability to multi-task and complete a wide range of tasks quickly and efficiently with a confident ability to come up with solutions on your own.
* Bullet-proof communication skills, both written and verbal.
* Must be flexible and able to adapt to changing circumstances.
** Production experience is a plus.