Executive Assistant To EVP
The Branded Entertainment Network
Los Angeles, CAThis was removed by the employer on 4/21/2017 2:48:00 PM PST
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Full Time Job
Executive Assistant to EVP - Los Angeles - Full Time
The Branded Entertainment Network (BEN) connects global brands to consumers through the power of popular entertainment. From the world-leading product integration platform (BEN) to the global leader for rights clearances and representation (Greenlight), to the Branded Entertainment Network helps elevate projects, amplify brands, and captivate audiences. Branded Entertainment Network is owned by Bill Gates.
Purpose: In this role, you will perform executive assistant duties for an Executive Vice President at BEN. Manages the schedule and arranges appointments, travel, meetings, conference calls, on and offsite meetings and events, etc. Work requires some analysis and use of initiative and independent judgment with frequent access to confidential and highly complex information. Thorough knowledge of policies, practices and procedures to ensure the office is functioning smoothly.
Responsibilities (including but not limited to):
• Coordinates constantly changing schedules; makes appointments and establishes agendas.
• Organizes and manages email communication for the EVP.
• Arranges and coordinates domestic and international travel, including flights, hotels and rental cars, etc.
• Handles confidential material relevant to company operations.
• Prepares and distributes meeting notes and action items as requested. Updates organizational charts and initiates contractor/consulting paperwork as needed.
• Prepares expense reports, performs receipt acknowledgement.
• Arranges and coordinates onsite and offsite meetings and events, including the use of conference rooms, outside facilities, food and beverage, audiovisual equipment and other logistics as needed.
• Prepares and edits correspondence, communications, presentations and other documents. Provides general administrative support as needed.
• Helps workflow surrounding EVP's responsibilities to ensure more efficiency.
• Maintains and distributes organizational charts as needed.
Qualifications:
• 3-5 years' experience in executive assistant/administrative assistant positions in a corporate setting.
• Bachelor's degree preferred.
• Professional appearance and presentation.
• Excellent verbal and written communication skills and interpersonal skills.
• Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Office Suite.
• Impeccable discretion and independent judgment with respect to confidential matters.
• Proven ability to independently manage many changing tasks simultaneously.
• Excellent organizational skills in a hectic environment with frequent interruptions.
• Detail oriented and ability to meet last-minute deadlines.
• Team player within and outside the organization.
• Dependable and responsive to emails, phone calls, etc.
• Superb follow-up skills.
• Desire to keep abreast of company operations and priorities.
• Basic understanding of marketing and advertising terms and processes.
We are an established and stable company with the pace and vibe of a startup. We live in a fast- and dynamically-changing industry environment and pride ourselves on our history of proven success and leadership in the entertainment advertising category. As the advertising and entertainment landscape continues to rapidly shift, we are paving new ground and capitalizing on this change, and are looking for exceptional people to help us realize our vision and goals. We have a results-oriented, customer-centric, fun and highly creative culture. Our employees receive a generous benefits package and enjoy working with and learning from the best and the brightest in this dynamic industry.