Administrative Assistant, IT
Tennis Channel
Santa Monica, CAThis was removed by the employer on 5/19/2015 11:27:00 AM PST
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Full Time Job
Job Description for Administrative Assistant to Executive Director and Director of IT
Position: Administrative Assistant, IT
1. Administrative Duties for Executive Director and Director of IT
a. Answering/Screening Phone Calls
b. Create and maintain a filing system for records of Departmental activities and projects
c. Basic project management with contractors
d. Scheduling
e. Event Planning
2. Basic Helpdesk duties as needed
a. Creating/Managing New Hire Process
b. Answering Helpdesk calls and creating tickets/escalating per the escalation list
3. Other Administrative duties
a. Reception Desk coverage (breaks, lunches, time off) etc.
b. Create PO's
c. Liaise with Finance - follow up on PO's, expenses, invoices to ensure all departmental expenses are charged appropriately
d. Inventory and Equipment - Work with our new Fixed assets system to keep record of check in/out system for other departments
e. Scheduling - Handling of all scheduling needs for IT department
i. Meetings/Conference Room Scheduling
ii. Department Attendance tracking and Payroll reporting
Qualifications:
Minimum of 2-3 years' experience supporting positions at a Director level and above in IT or similar environment a plus
Proficiency in MS Word/Excel and PowerPoint a must
Aptitude towards technology
Ability to work independently, prioritize and meet deadlines
Excellent interpersonal, writing and communication skills
Ability to effectively and positively interface with personnel at all levels both verbally and in writing
Demonstrate a positive attitude and ability to work within a team environment
College degree preferred
To be considered, please send resume, salary history and salary requirements to:
Subject line must read: Administrative Assistant to Exec. Director and Director of IT
NO PHONE CALLS
EOE