Executive Assitant

This is a Full Time Job

Responsibilities:
This position provides all facets of administrative support to a senior executive of a growing business unit. This is a fast paced atmosphere requiring someone who is able to multi-task and prioritizes competing business needs. Candidate must be able to work extended hours if required.

Responsible for providing administrative support to senior executive.
Coordinate all scheduling associated with meetings and other misc. needs
Coordinates travel and accommodation arrangements within the guidelines of the Travel and Entertainment policy, negotiating rates when necessary, and assessing time and cost efficiencies of available flight selections
Verifies and tracks expenditures for processing expense reports through the Concur system
Ability to discreetly handle confidential information pertaining to the business unit.
Maintains the calendar of senior executive
Responsible for maintaining and ordering appropriate levels of office supplies
Responsible for tracking and approving department timesheets in collaboration with HR
Ability to create and edit PowerPoint and excel presentations for team and senior management from draft to final copy stages
Accepts and self initiates additional projects and assignments and completes as required. Adjusts to the shifting needs of the company and the executive’s role
Must be confident and cordial in demanding situations
Role may supervise and oversee other administrative employees
Proofread sensitive documents
Create PowerPoint presentations for senior management

Qualifications:
Minimum 3 years experience supporting a team of 3 executives or more. Background in startup environment a plus.
Strong interpersonal skills with ability to interact at all levels of the organization
Must possess excellent communication skills (written and verbal) including the ability to compose correspondence in appropriate business language and tone.
Proven ability to communicate effectively and professionally with all external and internal contacts
Able to prioritize workload and manage multiple requests/tasks while anticipating needs
Very strong organizational skills
Self-starter and resourceful problem solver able to manage multiple requests/tasks simultaneously in a fast paced, challenging & changing environment with stellar follow through skills
Proficiency in all MS Office programs (Word, Excel, Outlook and PowerPoint) and internet required
Discretion to handle sensitive/confidential business/company information
Ability to work with other EA’s in company by fostering a friendly, positive and professional attitude with a strong work ethic
Comfortable and thrives in a fast paced environment
Detail oriented with a meticulous attention to work product/output
College degree a plus
Talent agency experience a plus