Executive Assistant
TMZ
Los Angeles, CAThis was removed by the employer on 10/31/2014 9:32:00 AM PST
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Full Time Job
TMZ | Executive Assistant to General Manager
TMZ is looking for an Executive Assistant to support the General Manager (GM) by providing daily administrative and project assistance. The ideal candidate will be detail-oriented and organized with a keen ability to multi-task and effectively meet deadlines. This role will support the GM with full coordination of activities related to the senior management team at a fast-paced media company. This position is located in Los Angeles, CA.
This position is located in Los Angeles, CA.
Responsibilities:
• Organize and manage the daily calendar, arrange meetings, schedule appointments and conference calls independently or as directed
• Answer, screen, and roll calls, manage call logs and messages, and prepare office correspondence
• Coordinate travel and prepare itineraries
• Generate and submit expense reports
• Conduct research for projects and assist with presentations as needed
• Coordinate communication between executives, with internal and external teams and departments as needed
• Other job related duties and projects as assigned
Requirements:
• Minimum 2 years of experience in digital publishing or the entertainment industry is preferred
• College degree preferred
• Advanced Excel skills are preferred with the ability to create research formulas and graphs
• Exposure to various digital audience research tools is preferred (Omniture, Google Analytics, Comscore)
• Must be experienced working in a time-sensitive and confidential environment
• Ability to communicate effectively & tactfully with managers, executive staff & other levels of personnel
• Ability to prepare clear & concise reports etc. for presentation to senior management
• Must pay close attention to detail, maintain confidentiality, and problem solve (within scope of responsibility)
• Ability to work well under time constraints and handle multiple tasks in fast-paced environments
• Ability to work independently as well as part of a team
• Must have initiative and be a self-starter
• Must be able to work overtime as needed
• Proficiency in MS Word, Outlook and PowerPoint required
• Excellent verbal and written communications skills required
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & business letter formats
EOE