Lead Executive Administrator
StyleHaul
Los Angeles, CAThis was removed by the employer on 5/2/2017 10:07:00 AM PST
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Full Time Job
StyleHaul is the leading global style network where brands, creators and the style-obsessed unite. Our community of over 6000 creators tell their stories across social platforms, connecting with their personally cultivated audiences. The result? A thriving community of over 500 million individuals all over the world driving 2 billion monthly video views.
StyleHaul is headquartered in Los Angeles, with additional offices in New York, London, Chicago, and Singapore, with content programs running throughout North America, EMEA, APAC and LATAM. In 2014, StyleHaul was acquired by RTL Group, Europe's leading entertainment network.
POSITION SUMMARY:
The Lead Executive Administrator is responsible for the day-to-day administrative support of key Executives along with leading the strategy and operations of the Administration department. As the lead EA, you will ensure optimal work output and continued identification of opportunities for improvement within the team. In addition to administrative support, this position plays a role in the development of internal company events to help foster and shape the StyleHaul culture.
RESPONSIBILITIES:
- Manage obligations of multiple Executives, including but not limited to:
- scheduling appointments/meetings both internally and externally
- handling all related logistics of travel and transportation (domestic and international) for key executives, and ensure that all required travel documents are obtained -
all while effectively managing costs
- overseeing any and all tasks to help improve time management and efficiency
- Work with executive team on corporate communications, agenda planning, logistics and execution of action items
- Plan and execute various local and global meetings and events including board and advisory board meetings.
- Provide detailed information and resources in preparation for meetings.
- Coordinate a large volume of communications including calls, taking messages, and re-directing to the appropriate person
- Handle any email monitoring/organization as directed by the respective Executive's preference
- Proactively anticipate any needs that may arise to properly support the executive team
- Manage and mentor the Executive Assistant(s) on the administrative team
- Coordinate lunches for Executive Staff as needed/requested
- Assign and monitor clerical responsibilities and tasks among the administrative team
- Allocate available resources to enable successful performance of tasks
- Coordinate office staff activities to ensure maximum efficiency
- Uphold the highest level of security, integrity and confidentiality of data
- Endorse the adherence to office policies and procedures set by the administrative staff
- Review and approve office supply acquisitions made by the office manage and executive assistants
- Maintain a safe and secure working environment
REQUIREMENTS:
- Previous executive assistant experience with strong professional demeanor
- 5+ years working in a high-paced environment for C-level Executives, preferably from entertainment/talent agency background or large technology company
- 2 to 3 years of relevant management experience in an office setting
- BS/BA degree desirable, with strong interest/knowledge in entertainment industry
- Capability to handle confidential information and interact with high-level Executives is a must
- Ability to book international (multi-leg) itineraries with a mindset of maintaining comfort and convenience for those traveling
- Coverage and responsiveness often requires extended work hours including evenings and weekends
- Self-directed and adaptable to ever-changing situations
- Excellent communication skills?both verbal and written
- Strong administrative skills and highly proficient with systems and software
- Ability to develop strong working relationships with individuals and members of the StyleHaul team
- Proactive in nature?always looking for incremental ways to improve work output and process for the positive benefit of the company and the Executives supporting