Administrative Assistant
SnagFilms
Washington, DCThis was removed by the employer on 5/8/2014 8:24:00 AM PST
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Full Time Job
This position is an integral part of the administrative and finance structure of SnagFilms. The successful candidate must enjoy interacting with people, be accommodating and thrive in a fast-paced environment.
The administrative assistant should be dynamic and present a professional image and composure. He/she must have experience handling multiple tasks within an organization and have a very high attention to detail. The ideal candidate should have the ability to carry out direction with minimal supervision and possess effective organizational and time management skills. He/she should have the desire to learn all aspects of the administrative function.
Duties & Responsibilities
• Provide administrative support to the SnagFilms' CEO and other team members. Includes answering phone calls, managing calendars, meeting coordination, reviewing incoming and outgoing correspondence, making travel arrangements, filing, and preparing expense reports.
• Organize/coordinate meetings, and ensure that each meeting has what is necessary to run meeting effectively, such as AV set-up, drinks, catering, etc.
• Coordinate office services activities including resolving office maintenance issues, monitor and maintain office supply levels. .
• Maintain and organize all CEO and Finance department files, accounting binders, vendor files, journal entries, etc. on a current basis.
• Perform other general office duties as required (i.e. filing, document retrieval, drafting correspondence, etc.).
Qualifications:
Prefer degreed individual with excellent oral, communication, and organizational skills, especially on the telephone and through email correspondence. Should be computer savvy with strong knowledge of Microsoft Office (Microsoft Word, Excel, Outlook, PowerPoint). Photoshop knowledge a plus. Must be professional with an upbeat and energetic personality. Requires the ability to be self-motivated, hard working and focused on the assigned tasks recognizing that multiple tasks may be in process at the same time. The candidate must be mature and diplomatic and honor the company's code of confidentiality.