Executive Assistant to C-Level Executive
STX Entertainment
Burbank, CAThis was removed by the employer on 5/25/2016 9:24:00 AM PST
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Full Time Job
Position Overview
STX Entertainment is currently in search of a superstar Executive Assistant to support a C-level executive. In this role you, will be responsible for high-level administrative support. As the ideal candidate you are personable, extraordinarily detail-oriented, sharp, quick on your feet and able to juggle multiple tasks. This role serves as the primary point of contact in a fast paced office environment and is a critical role and requires someone with exceptional organization skills. Candidates must have previous experience supporting C-level executives. Fluency in Mandarin a plus.
Responsibilities
-Manages meetings including booking conference rooms, catering, arranging visitor passes
-Arranges and books heavy international and domestic travel, accommodations, hotel, meetings and meals
-Communicates directly, and on behalf of the executive, with Board Members, staff and others
-Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion
-Answers telephone, screens and logs calls, takes messages
-Arranges executive's calendar and schedules meetings
-Manages executive's time to ensure schedule stays on track
-Manages all elements of files and records
-Special projects including assisting with corporate events and company-wide meetings
-You may be required to be on-call, especially when the executive is traveling
-Some travel may be required
Requirements
-Previous experience as an executive assistant supporting c-level executives
-Fluency in Mandarin a plus
-4-year college degree preferred
-Discretion and good judgement are a must. You must also have impeccable grammar and writing skills
-Must have experience booking heavy int'l and domestic travel
-Demonstrate a positive and personable attitude
-Highly motivated with a desire to be successful
-Strong organizational skills with an ability to effectively multi-task
-Polished presentation skills with the ability to confidently react to situations in a timely and professional manner
-Must be able to work flexible hours including some evenings and weekends