Executive Personal Assistant/Office Manager

This is a Full Time Job

Round Hill Music, LLC (''Round Hill'') is an independent, high-end music publisher. Our mission is to provide exceptional music publishing services, and do so with the utmost integrity.

Round Hill manages the copyrights to music ranging from the Beatles to Bon Jovi and everything in between. Executives of Round Hill are former executives of Sony/ATV, Warner Chappell and Atlantic Records.
Job Title: Executive Personal Assistant/Office Manager
Location: New York, NY (Midtown Manhattan)
Industry: Music Publishing

Executive Assistant/Personal Assistant Responsibilities:
• Provide personal and administrative support to the CEO
• Manage the CEO's daily calendar, coordinate meetings and ensure they remain on schedule throughout the day
• Phone coverage for the CEO
• Track both corporate and personal credit card information
• Coordinate both corporate and personal travel arrangements (communicating itinerary, confirmations and changes, if applicable)
• Update contact lists, mailing and distribution lists
• Run errands around NYC as needed
• Manage two personal Pay Trust accounts
• Maintain personal medical records and insurance for the CEO and his family, submit for reimbursement to carriers.

Office Manager Responsibilities:
• Organize meetings, provide updates, confirm conference rooms/dial-in numbers/video conferences
• Provide general administrative support including filing, copying, faxing, sending packages/letters, ordering supplies, handling messages and deliveries.
• Main point of contact for building issues
• Responsible for all other general office issues
• Track attendance via Excel spreadsheet as well as update the attendance calendar
• Maintain HR posters in mail room and other minor HR tasks as needed (will coordinate with main HR dept.)
• Assist the President, CFO and other executive officers with projects as needed
• Organize and track investor process as necessary which includes but is not limited to potential investor lists, preparing marketing packages, etc.
• Basic accounting functions as needed (could include data entry using Counterpoint or minor bill pay)
• Use in-house propriety software ''Publishers Toolbox'' to provide in-depth information about individual artists and titles.

Qualifications:
• Excellent written and oral communication skills
• Highly organized, detail-oriented, professional, self-starter
• Advanced experience using PowerPoint
• Intermediate to advanced experience with Excel and Word
• Experience using Mac
• Prior experience using Counterpoint preferred
• Ability to juggle multiple projects and priorities
• Proven ability to remain flexible, open and composed in a fast paced environment
• Must have a passion for music (have a background as a writer, composer, vocalist, instrumentalists is preferred)

Experience & Education:
• Bachelors Degree with a focus on music i.e. music minor, concentration in music or graduation from a music oriented educational institution.
• At least 1-2 years of administrative work experience preferably in the music publishing industry, otherwise in entertainment or marketing.