Executive Assistant to EVP, Production
Relativity Television
Hollywood, CAThis was removed by the employer on 3/2/2015 6:46:00 PM PST
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Full Time Job
Relativity Media is seeking an Executive Assistant to support the EVP, Production of its high-volume, fast-paced Relativity Television department. This is an ideal position for those with an interest in ultimately launching a career in unscripted television production. The ideal candidate will have prior television or agency experience in a support capacity, and a demonstrated ability to interact with staff at all levels in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism.
Key Responsibilities:
• Successful candidate will perform administrative and support activities for a busy television Executive's office, including, but not limited to:
o Answering phones, rolling calls for the Executive, and managing phone sheet.
o Maintaining Executive's address books and schedules.
o Coordinating and managing Executive's schedule and travel, including organizing meetings, events, and conferences.
o Meeting and greeting talent, consultants, vendors, partners, and other department guests.
o Reviewing, creating and managing travel and expense reports, and submitting to appropriate internal parties for payment.
o Acting as liaison for office matters, including but not limited to, supply order, inventory management, and general upkeep and maintenance of office refreshments and amenities.
o Other team projects and duties, as assigned.
Required Skills/Qualifications:
• Bachelor's degree required. Degree in Media Studies, TV, film or related field preferred.
• 1-2 years' previous Assistant experience supporting high-level executives, with a strong preference for those with prior television experience, either at an agency, network, or production company.
• A love and passion for all TV forms and genres, with a strong interest in growing into a career in unscripted television production.
• Ability to prioritize multiple tasks and responsibilities in a fast-paced environment, take direction efficiently, and pay strict attention to detail.
• Proficiency in Mac operating system and MS Office (Outlook, Word, Excel, PowerPoint).
o Knowledge of social media platforms and trends is a plus.
o Familiarity with troubleshooting issues with portable devices, such as phones and tablets, is a plus.
• Must possess strong writing skills.
• Demonstrated ability to operate with discretion and interact comfortably with high-profile talent, executives and department guests.
• Excellent phone demeanor and interpersonal skills, with the ability to interact well with others, and work effectively either alone or in a team setting.
• Must be able to work flexible hours and overtime, as required.