Exec Assistant to President
Relativity Television
Hollywood, CAThis was removed by the employer on 1/7/2015 9:02:00 AM PST
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Full Time Job
Relativity Television, the award-winning producer of unscripted and scripted television content, is seeking a dynamic Executive Assistant to support our CEO, Relativity Television, along with our Vice President of Development. This is a great position for a seasoned, driven, motivated Executive Assistant candidate with a passion for working in television development and production, and the willingness to help continue our success in unscripted. The successful candidate will be involved in many areas of executive support, and must be able to manage multiple projects.
Key Responsibilities:
Responsible for handling daily administrative functions for the Executive and VP, including, but not limited to:
• Answering phone lines, rolling heavy calls, answering inquiries and fielding requests for information; must be familiar and comfortable with very high call volume.
• Organizing daily calendar; ensuring all meeting locations and information are up-to-date and sending daily meeting/appointment reminders.
• Managing offsite schedule, including booking and cancelling (as the need arises) meeting venues, restaurants, etc.
• Coordinating business travel arrangements (including international travel & TV markets/conferences), including flights, lodging, vehicles, business appointments, and special industry events, as directed.
• Representing the CEO and VP's offices with a wide range of high-profile contacts, including talent, representation, producers, distributors, and financiers.
• Welcoming guests by greeting them, in-person or on the telephone; answering or directing inquiries.
• Managing incoming creative or business development submissions.
• Assisting with staffing on pilots and series, as directed.
• Maintaining travel & expense reports, and corresponding databases.
• General administrative tasks, such as filing, client gifting, office supply inventory management and ordering, IT troubleshooting, and/or liaising with IT help desk.
• Facilitating intra- and inter-departmental communication and providing updates, as directed.
• Other various administrative projects and tasks, as necessary.
Required Skills/Qualifications:
• Bachelor's degree required.
• Minimum 1-2 years of work-related experience required, preferably within a high-paced agency, network or TV production environment. Strong knowledge of domestic & international TV business news and developments is strongly preferred.
• Must possess exceptional verbal, written and interpersonal communication skills, marked by a proclivity toward teamwork, a high level of professionalism, diplomacy, discretion, and poise.
• Must possess demonstrated ability to take direction, pay attention to detail, follow through on tasks with minimal additional direction and be resourceful, self-driven, and able to prioritize.
• Prior experience and proven methodologies for understanding and anticipating executive needs to optimize efficiency, organize work, and quickly course-correct, if challenges are presented.
• Ability to exercise sound critical thinking and judgment, while managing competing & demanding priorities.
• Proficiency in the Mac operating system environment and MS Office (Outlook, Word, Excel, PowerPoint) required.
• The successful candidate must be able to work overtime, if needed.
About Relativity:
We are creative, innovative, nimble, empowering, risk-taking, visionary, smart, groundbreaking, inclusive and inviting-and we hire the talent to match! Thank you for your interest in career opportunities with Relativity.
Relativity is a next-generation global media company engaged in multiple aspects of content production and distribution, including movies, television, fashion, sports, digital and music. More than just a collection of entertainment-related businesses, Relativity is a content engine with the ability to leverage each of these business units, independently and together, to create content across all mediums, giving consumers what they want, when they want it.
Relativity Studios, the company's largest division, has produced, distributed or structured financing for more than 200 motion pictures, generating more than $17 billion in worldwide box-office revenue and earning 60 Oscar nominations. Relativity's films include Oculus, Safe Haven, Act of Valor, Immortals, Limitless, and The Fighter. Upcoming releases include Beyond the Lights and Woman in Black 2: Angel of Death.