Finance Coordinator (Mid-Senior Level)
EuropaCorp
Beverly Hills, CAThis was removed by the employer on 7/6/2016 3:33:00 PM PST
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Full Time Job
Relativity EuropaCorp Distribution seeks a highly motivated and proactive full time Coordinator, Marketing & Distribution Finance to support the Director of Marketing and Distribution Finance.
The ideal candidate has keen attention to detail, an ability to interact with staff at all levels of the organization, maintains composure under pressure, remains flexible, proactive, resourceful and efficient, and possesses a high degree of professionalism and confidentiality.
Accounting Job Duties:
• Creation and Tracking of Purchase Orders, Invoices & Credit's related to M&D Budgets in two different accounting systems Dynamics AX (Relativity) and Dynamics NAV (EuropaCorp)
• Reconciling Parent Company Credit Card's specific to Marketing and Distribution Departments
o Keeping track of all M&D charges
o Process Credit Card Authorizations
o End of month reconciliation of credit cards via Excel and Concur
• Code Invoices and Purchase Orders (Data Entry)
• Track Music Contracts from signature to payment
• Maintain good relationships with vendors
• Make sure all documentation and approvals are in place prior to sending invoices to A/P
• Mini Audit(s) of Budgets, Invoices and Purchase Orders
• Coordinate with A/P and Director on all Rush Invoice Requests/ Payments
• Work with M&D Staff and A/P to track previously submitted invoices
• Double check all backup is in place for particular invoices which require b/u
o Print Creative thumbnails
o Vendor Expenses
• Double check all Employee hard copy expense report back up is present and in order (EC Only)
o This is not to Validate that the expense falls within the T&E Policy, just a Data Check
Budget/ Reporting Duties:
• Run reports for Budget Updates
• Run reports for Cash Flows Every Monday and organize/ filter data (Open PO, Aging, Cash)
• Coordinating with A/P to make sure all invoices are entered, and posted prior to running reports (on Monday mornings)
• Work with Director to update budgets for posting weekly on SharePoint
• PDF & Post Updated Budgets and Reports to SharePoint weekly
Other Job Duties:
• Review/ Track Travel Authorizations
• Build Excel reports as needed for Director and Parent Company Finance Needs
• Update format for existing reports, templates and budgets as needed
• Special Projects
• Vendors
o Initial contact for the Invoice/ PO Process
o Create lasting/ trusting relationships with Vendor Accounting Depts
o Reconciling old information/ Invoices/ POR's
General Office Duties:
• Scan and email documents and separate all PO's and invoices
• Answer phones on occasion for Director
• Create Meetings on occasion for Director
• Attach PO's in accounting systems
• Meeting Prep/ Meeting Backup/ and Note taker when needed
Goals:
• Be a hub of information
• Understand M&D Finance processes and procedures in detail
• Be knowledgeable about A/P Processes, Budgets
• Be a self-starter on all regular reports and projects
• Know how and when to prioritize projects
• Able to do all regular work without micromanagement
• Comfortable answering all questions related to department when Director is unavailable
• Come up with ideas and processes which directly tie into making the department and personal responsibilities run smoother
• Ask questions and come to the table with a solution for the question as well when appropriate
• Understands Department Processes and Procedures in detail
Required Skills/Qualifications:
• Bachelor's degree required, with a background in marketing and distribution preferred.
• 2-3 years of work experience in the field.
• High level computer hardware and software skills:
o Dynamics (AX, NAV)/ SAP/ MAS 500 or equivalent (must know a more complex software than QuickBooks)
o Advanced Excel skills, including using Macros as needed
o Microsoft Office proficiency
o Concur or equivalent (expense tracking software)
o Familiarity with SharePoint
• Ability to maintain confidentiality, work independently as well as with a team and exercise substantial discretion and judgment.
• A self-motivated individual, who is solution-oriented, can work independently with a strong initiative, and seamlessly handle multiple tasks/special projects within specified deadlines.
• Highest degree of organizational skill, with the ability to quickly absorb, retain and distill information regarding work responsibilities, projects, and industry contacts, and then prioritize work accordingly.
• Must possess exceptional verbal, written and interpersonal communication skills, marked by a high level of professionalism, diplomacy, discretion, and composure.
• Ability to understand how their specific duties contribute to the overall Accounts Payable process.
• Must be flexible, willing and able to work overtime as needed