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Executive Assistant / Office Manager
Red Bull Records
West Hollywood, CA
Uh oh, this posting was removed on 7/4/2016 9:07:00 AM PST
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Executive Assistant / Office Manager - Los Angeles
Assist Managing Director of Company in all day to day responsibilities and activities, as well as oversee office of 20+ employees. We are looking for energetic, self-motivated individuals who want to grow with us. You must be computer savvy and have excellent communication skills, multi-tasking skills and the ability to work in a faced paced environment.
General Job Description:
• Support Executive in all facets of their duties and responsibilities
• Coordinate heavy calendars, scheduling and expense reports
• Coordinate logistics and execution of conference calls and meetings
• Coordinate frequent complex U.S. and international travel
• Answer and screen a high volume of telephone calls and concierge for direct visitors
• Liaising with the other offices to maintain effective working relations with all levels of personnel, clients and business associates
• Coordinate materials and agendas for meetings
• Prepare correspondence (memos, emails) as required
• Provide administrative and office support activities for Executive
• Oversee company internship program
• Co-manage all building functions including corresponding with vendors, maintenance requests, etc.
• Maintain and order office supplies, equipment and all other general office management requests
• Assist with the management of technical support and upkeep
• Attending any required brand training and other staff related meetings
• Maintain knowledge of pop culture and music happenings through the web, magazines and industry events, relationships, etc. as it relates to the position
An ideal candidate should have:
• Four year degree required
• Must have prior experience working as an executive assistant in the entertainment or music industry
• High proficiency in Power Point preferred
• Proficiency in all other Microsoft Office software including Outlook, Excel and Word as well as Photoshop and Image Ready
• Possess a strong work ethic and strong organization skills
• Highly organized and enjoys creating and maintaining office systems
• Takes initiative on projects and is efficient with follow up
• Excellent communication skills (both written and verbal)
• Ability to problem solve and multi-task while working in a fast-paced environment
• Ability to coordinate multiple projects simultaneously with strict attention to detail while maintaining professionalism and meeting deadlines
• Handle confidential matters appropriately and with discretion
• Works well on a team
• Genuinely passionate about office management and executive assisting
• Music industry experience preferred
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant / Office Manager jobs in West Hollywood-CA
Executive Assistant / Office Manager - Los Angeles
Assist Managing Director of Company in all day to day responsibilities and activities, as well as oversee office of 20+ employees. We are looking for energetic, self-motivated individuals who want to grow with us. You must be computer savvy and have excellent communication skills, multi-tasking skills and the ability to work in a faced paced environment.
General Job Description:
• Support Executive in all facets of their duties and responsibilities
• Coordinate heavy calendars, scheduling and expense reports
• Coordinate logistics and execution of conference calls and meetings
• Coordinate frequent complex U.S. and international travel
• Answer and screen a high volume of telephone calls and concierge for direct visitors
• Liaising with the other offices to maintain effective working relations with all levels of personnel, clients and business associates
• Coordinate materials and agendas for meetings
• Prepare correspondence (memos, emails) as required
• Provide administrative and office support activities for Executive
• Oversee company internship program
• Co-manage all building functions including corresponding with vendors, maintenance requests, etc.
• Maintain and order office supplies, equipment and all other general office management requests
• Assist with the management of technical support and upkeep
• Attending any required brand training and other staff related meetings
• Maintain knowledge of pop culture and music happenings through the web, magazines and industry events, relationships, etc. as it relates to the position
An ideal candidate should have:
• Four year degree required
• Must have prior experience working as an executive assistant in the entertainment or music industry
• High proficiency in Power Point preferred
• Proficiency in all other Microsoft Office software including Outlook, Excel and Word as well as Photoshop and Image Ready
• Possess a strong work ethic and strong organization skills
• Highly organized and enjoys creating and maintaining office systems
• Takes initiative on projects and is efficient with follow up
• Excellent communication skills (both written and verbal)
• Ability to problem solve and multi-task while working in a fast-paced environment
• Ability to coordinate multiple projects simultaneously with strict attention to detail while maintaining professionalism and meeting deadlines
• Handle confidential matters appropriately and with discretion
• Works well on a team
• Genuinely passionate about office management and executive assisting
• Music industry experience preferred
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