Assistant, Studio Tools
Pixar
Emeryville, CAThis was removed by the employer on 8/21/2017 1:06:00 PM PST
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Full Time Job
Assistant, Studio Tools (Software R&D)
Provide primary and specialized administrative support to VP, Studio Tools (Software Research & Development), and secondary support to Senior Manager, with a high level of confidentiality, discretion, and diplomacy.
RESPONSIBILITIES:
Successfully organize and manage the day-to-day tasks and operations, which may include but are not limited to:
• Proactively manage all pertinent calendar(s) with broad discretion, based upon an understanding of the executive's current business priorities, deadlines, agendas, and possible conflicts
• Confirm that schedules are accurate, up to date and communicated to involved parties
• Ensure the VP's schedule is followed and time constraints are respected
• Schedule domestic and international travel primarily for VP, Studio Tools; additional team members as needed
• Provide support to department, including calendaring meetings, ordering departmental supplies and submitting work requests
• Negotiate with other departments for conference room bookings as needed
• Act as liaison between departments and assistants
• Plan and coordinate team meetings, special events and office parties (onsite and offsite)
• Maintain the Studio Tools Team pod area
• Manage and reconcile petty cash, American Express, expense reports, invoices and receipts as they pertain to department
• Coordinate meetings with external contacts to include greeting guests, facilitate meeting room setup, managing agenda and catering
• Order and maintain swag as needed; prepare gift bags as requested
• Assist in screening all incoming phone calls
• Maintain incoming/outgoing correspondence
• Act as backup as needed
• Assist with various projects as needed
QUALIFICATIONS:
• BA preferred or four years administrative experience supporting in-demand individual in dynamic office environment
• Excellent written and verbal communication skills
• Superior organizational skills
• Ability to prioritize multiple tasks in a fast paced environment
• Ability to work with all levels of management
• Ability to work independently with little supervision
• Familiar with both Mac/PC