Office Manager
Penske Media Corporation
Los Angeles, CAThis was removed by the employer on 6/13/2014 1:10:00 PM PST
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Full Time Job
Penske Media Corporation (PMC), a rapidly growing media company, is looking for an exceptionally bright, multitasking and detailed Office Manager to work in our fast-paced Los Angeles office. This role requires superior attention to detail, great organizational skills, and the ability to juggle multiple critical requests. Specifically, the Office Manager will provide day-to-day support to employees, managers, and executives to accomplish business objectives. He or she will also assist visiting clients. The successful candidate will be patient, good-humored and able to manage time wisely in order to complete complex tasks and projects quickly as well as react with appropriate urgency to situations that require a quick turnaround. The right candidate with also be comfortable interacting with all levels of the organization and vendor management. Reporting to the Director of HR, the ideal candidate will be a superstar at multitasking to achieve individual and team goals, able to help with a variety of projects and departments.
Responsibilities:
• Maintain a warm, professional, and welcoming reception area.
• Act as liaison for all guests entering our offices.
• Coordinate and communicate conference room booking schedules and keep conference rooms tidy.
• Route incoming phone calls.
• Update and meticulously maintain company phone directories in Excel and email lists in Gmail.
• Monitor and maintain office supplies inventory as well as submit weekly receipts.
• Coordinate with IT, HR and operations for setup of new hire workspace.
• Assist HR to gather and submit new-hire paperwork from all employees and interns.
• Create new employee files.
• Assist HR Director with job postings and reference checks.
• Assist HR Director and NY Office Manager with intern program.
• Proactively coordinate and engage with HR Director in planning and organizing off-site company events and activities.
• Ensure confidentiality of employee data.
• Ensure office policies and procedures are being adhered to and suggest improvements.
• Have fun at work and help others do the same.
Desired Skills and Experience
*3+ years of administrative experience
*Proficient in Microsoft Office Suite
*Proficient computer and phone skills
*Excellent interpersonal skills
*Excellent attention to detail
*Strong organizational skills
*Ability to work well within team or individually