Office Operations Coordinator
Participant Media
New York, NYThis was removed by the employer on 3/3/2016 3:51:00 PM PST
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Full Time Job
Support the overall vision, mission and mandates for the company.
Office operations:
• Oversee all office and building related issues that arise with building management and super
• Maintain the upkeep of kitchen supplies via freshdirect.com weekly orders
• Order and maintain inventory of office supplies
• Coordinate with various vendors for services both regularly scheduled and as needed including cleaning companies, exterminators, and HVAC among others
• Organize Wednesday lunch catering orders and PM in the PM for the entire office
• Maintain the general upkeep, organization and cleanliness of the office
• Control access and inventory of storage areas and secure closets/ cabinets
• Coordinate all companywide meetings and general video calls with LA office
• Coordinate offices and workspace for visiting employees
• Onboard new employees and collect all necessary paperwork
• Obtain office ID cards and all necessary keys for new and current employees
• Be a general resource for the office staff for any needs they may have
• Be a liaison between the New York and LA office teams
• Responsible for emergency evacuation procedures
Reception duties:
• Handle the overall flow of reception by routing calls, incoming and outgoing guests and public inquiries
• Coordinate incoming and outgoing mail/trades, general lobby maintenance, and monitoring the entrances including the access button to the front door
• Maintain the conference room schedule, office supply orders, upkeep of overall organization and cleanliness of the office
• Greet guests and coordinate the start and organization of meetings between internal and external parties
• Offer guests refreshments upon arrival
Other duties/special projects as assigned
Requirements:
• High school diploma or equivalent
• Great customer service skills and attention to detail
Location: NY office