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Executive Assistant
Ovation
Santa Monica, CA
Uh oh, this posting was removed on 11/17/2014 6:07:00 AM PST
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Executive Assistant
Ovation: Art Everywhere.
Ovation, America's only arts network is looking for an outstanding candidate to join our Media Services and Marketing team as an Executive Assistant. The ideal candidate is organized, hard working, great at multi-tasking and looking to join a fun, team oriented environment.
Ovation programming is a one-of-a-kind mix of original and selectively curated original series, documentaries, films and more. Currently available in 50 million households nationwide, Ovation can be found on: AT&T U-verse, Comcast Cable/Xfinity, Charter Communication, DirecTV, Dish, Time Warner Cable, Bright House Networks, Verizon FiOS, RCN and Hawaiian Telcom.Dish, Time Warner Cable, Verizon FiOS
POSITION SUMMARY
Handle the day-to-day administrative duties for:
• SVP, Head of Marketing and Brand Strategy
• SVP, Head of Production & Media Services
REPORTING RELATIONSHIPS
Reports to:
• SVP, Head of Marketing and Brand Strategy
• SVP, Head of Production & Media Services
MAJOR RESPONSIBILITES
• Manage calendar and scheduling meetings in Outlook, MAC Mail, Gmail
• Execute broad spectrum of general administrative duties that include answering phones, scheduling and coordinating daily and evening meetings and conference calls, copying, printing, compiling documents, creating and distributing agendas/schedules, sending and receiving mail and faxes, ordering supplies, maintaining organizational efforts and filing
• Arrange domestic & international travel for executives
• Prepare, submit and follow up on expense reports and other relevant documentation
• Manage executives' task lists and reminders
• Manage high levels of communication with internal and external colleagues and contacts -management, agents, studio executives, vendors, partners, executive producers, creative talent, agencies and other industry professionals
• Work on special projects and requests within marketing and media services as well as related departments (cause marketing, ad sales, press, etc)
PREREQUISITES:
• Skilled in core Microsoft Office applications from Word, Excel, Access and PowerPoint to other key software applications for MAC and PC
• Photoshop a plus
• Very comfortable with technology and social media
• A keen ability to forecast forward and anticipate executives' needs
• Excellent written and oral communications skills live and via phone
• Strong organizing skills and upward management skills
• A winning attitude
• A great work ethic
• Strong communication and organizational skills
EDUCATION & EXPERIENCE:
• High school diploma or General Education Degree (GED) required; Bachelor's degree preferred
• Minimum 1-2 years experience in either an agency or major network/studio environment
*This position is full time and based in Santa Monica, CA.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the TV Network Category
Search for Executive Assistant jobs in Santa Monica-CA
Executive Assistant
Ovation: Art Everywhere.
Ovation, America's only arts network is looking for an outstanding candidate to join our Media Services and Marketing team as an Executive Assistant. The ideal candidate is organized, hard working, great at multi-tasking and looking to join a fun, team oriented environment.
Ovation programming is a one-of-a-kind mix of original and selectively curated original series, documentaries, films and more. Currently available in 50 million households nationwide, Ovation can be found on: AT&T U-verse, Comcast Cable/Xfinity, Charter Communication, DirecTV, Dish, Time Warner Cable, Bright House Networks, Verizon FiOS, RCN and Hawaiian Telcom.Dish, Time Warner Cable, Verizon FiOS
POSITION SUMMARY
Handle the day-to-day administrative duties for:
• SVP, Head of Marketing and Brand Strategy
• SVP, Head of Production & Media Services
REPORTING RELATIONSHIPS
Reports to:
• SVP, Head of Marketing and Brand Strategy
• SVP, Head of Production & Media Services
MAJOR RESPONSIBILITES
• Manage calendar and scheduling meetings in Outlook, MAC Mail, Gmail
• Execute broad spectrum of general administrative duties that include answering phones, scheduling and coordinating daily and evening meetings and conference calls, copying, printing, compiling documents, creating and distributing agendas/schedules, sending and receiving mail and faxes, ordering supplies, maintaining organizational efforts and filing
• Arrange domestic & international travel for executives
• Prepare, submit and follow up on expense reports and other relevant documentation
• Manage executives' task lists and reminders
• Manage high levels of communication with internal and external colleagues and contacts -management, agents, studio executives, vendors, partners, executive producers, creative talent, agencies and other industry professionals
• Work on special projects and requests within marketing and media services as well as related departments (cause marketing, ad sales, press, etc)
PREREQUISITES:
• Skilled in core Microsoft Office applications from Word, Excel, Access and PowerPoint to other key software applications for MAC and PC
• Photoshop a plus
• Very comfortable with technology and social media
• A keen ability to forecast forward and anticipate executives' needs
• Excellent written and oral communications skills live and via phone
• Strong organizing skills and upward management skills
• A winning attitude
• A great work ethic
• Strong communication and organizational skills
EDUCATION & EXPERIENCE:
• High school diploma or General Education Degree (GED) required; Bachelor's degree preferred
• Minimum 1-2 years experience in either an agency or major network/studio environment
*This position is full time and based in Santa Monica, CA.
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