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Accounts Payable Clerk
Our Alchemy, LLC
Los Angeles, CA
Uh oh, this posting was removed on 8/31/2015 9:07:00 AM PST
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Our Alchemy, LLC is a leading independent distributor of film and television content across all platforms and windows in North America. The company develops tailored distribution strategies across all platforms, from theatrical release to DVD, digital, VOD, and television and also has the largest footprint of any independent supplier to bricks and mortar businesses. It is also the leading supplier to digital platforms including iTunes, Netflix and VOD.
The company is currently recruiting for an Accounts Payable Clerk to support the Director of Accounts Payable with coordinating various accounts payable functions on behalf of the company.
Key Duties and Responsibilities:
Perform all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to department policies and deadlines.
Required Skills:
• Identify errors or discrepancies and resolve before processing. Prepare checks, including ACH transactions and web payments, and backup documentation.
• Uploads and inputs invoices into accounts payable system
• Prints and obtains signatures on all accounts payable checks.
• Distributes signed checks as required.
• Problem solve, reconciliation and analysis of vendor EDI invoice detail
• Reconcile accounts payable related accounts; and submit journal entry requests to the Comptroller for adjustment to the general ledger.
• Act as contact within the company for purchase orders, including reviewing requests, preparing and routing for approval, and maintaining purchase orders in accounting program. Process bills without purchase orders, enter into tracking program, send document to departments for approval and signatures; follow up as necessary.
• Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors.
• Enter new or update vendor names and data, send W-9 to vendor, enter ID# into system. Complete credit applications as requested by vendors in order to establish a credit limit.
• Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws.
• Assist in annual audit by preparing assigned reports or providing documentation as directed by the Comptroller. Maintain a procedure manual of accounts payable tasks as a guide for backup assistance when such assistance becomes necessary.
• Research and recommend programs, policies and procedures to improve the effectiveness and efficiency of the accounts payable function, including new software, internal controls, new electronic payment technologies, and customer service.
• Provide backup for the other accounts payable position during daily breaks, lunch, and absences. Perform various departmental tasks in support of co-workers as workload and staffing levels dictate.
The following attributes and behaviors are identified as examples of what is expected of an employee:
• Display empathy and positive regard for others in written, verbal and non-verbal communications.
• Able to problem solve and complete detail analysis on Microsoft excel worksheets
• Work effectively with colleagues by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
• Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
• Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
• Meet all required standards of confidentiality and safety.
• Maintain work area in a clean and orderly manner.
Minimum Requirements:
• Requires high school diploma or equivalent and two years of accounting or bookkeeping work experience; or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.
• Requires intermediate computer literacy of word and spreadsheet software and recordkeeping and bookkeeping principles.
• Must be detail oriented, with accurate data entry skills; must have effective verbal and written communication skills.
• Must be able to learn accounting software.
o PREFERRED:
- College level courses in bookkeeping or business.
- Experience with Oracle One World Accounting Systems
- Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Accounting/Finance Category
Browse the Assistant and Entry Level Category
Search for Accounts Payable Clerk jobs in Los Angeles-CA
Our Alchemy, LLC is a leading independent distributor of film and television content across all platforms and windows in North America. The company develops tailored distribution strategies across all platforms, from theatrical release to DVD, digital, VOD, and television and also has the largest footprint of any independent supplier to bricks and mortar businesses. It is also the leading supplier to digital platforms including iTunes, Netflix and VOD.
The company is currently recruiting for an Accounts Payable Clerk to support the Director of Accounts Payable with coordinating various accounts payable functions on behalf of the company.
Key Duties and Responsibilities:
Perform all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to department policies and deadlines.
Required Skills:
• Identify errors or discrepancies and resolve before processing. Prepare checks, including ACH transactions and web payments, and backup documentation.
• Uploads and inputs invoices into accounts payable system
• Prints and obtains signatures on all accounts payable checks.
• Distributes signed checks as required.
• Problem solve, reconciliation and analysis of vendor EDI invoice detail
• Reconcile accounts payable related accounts; and submit journal entry requests to the Comptroller for adjustment to the general ledger.
• Act as contact within the company for purchase orders, including reviewing requests, preparing and routing for approval, and maintaining purchase orders in accounting program. Process bills without purchase orders, enter into tracking program, send document to departments for approval and signatures; follow up as necessary.
• Research and resolve any outstanding balances on accounts, including telephone, mail, or email communications with vendors.
• Enter new or update vendor names and data, send W-9 to vendor, enter ID# into system. Complete credit applications as requested by vendors in order to establish a credit limit.
• Provide accurate and effective document preparation and records management relative to the accounts payable function in accordance to record retention policies and laws.
• Assist in annual audit by preparing assigned reports or providing documentation as directed by the Comptroller. Maintain a procedure manual of accounts payable tasks as a guide for backup assistance when such assistance becomes necessary.
• Research and recommend programs, policies and procedures to improve the effectiveness and efficiency of the accounts payable function, including new software, internal controls, new electronic payment technologies, and customer service.
• Provide backup for the other accounts payable position during daily breaks, lunch, and absences. Perform various departmental tasks in support of co-workers as workload and staffing levels dictate.
The following attributes and behaviors are identified as examples of what is expected of an employee:
• Display empathy and positive regard for others in written, verbal and non-verbal communications.
• Able to problem solve and complete detail analysis on Microsoft excel worksheets
• Work effectively with colleagues by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
• Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
• Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
• Meet all required standards of confidentiality and safety.
• Maintain work area in a clean and orderly manner.
Minimum Requirements:
• Requires high school diploma or equivalent and two years of accounting or bookkeeping work experience; or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the above duties.
• Requires intermediate computer literacy of word and spreadsheet software and recordkeeping and bookkeeping principles.
• Must be detail oriented, with accurate data entry skills; must have effective verbal and written communication skills.
• Must be able to learn accounting software.
o PREFERRED:
- College level courses in bookkeeping or business.
- Experience with Oracle One World Accounting Systems
- Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines.
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