Event Assistant, Metropolitan Hospitality
New York Mets
Flushing, NYThis was removed by the employer on 3/23/2017 9:17:00 PM PST
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Full Time Job
Summary:
The Event Assistant provides event support to Event Manager, Metropolitan Hospitality, on various types of events including, corporate and social functions, trade shows, seminars, or any other type of special events.
Essential Duties & Responsibilities:
• Assist in planning and executing all non-game day events from point of signed contract to breakdown.
• Build event packets and event folders for each client.
• Create checklists for all events and fulfill checklist items.
• Assist in handling client needs leading up to and on event date.
• Update and send out internal event notes.
• Create agendas and notes for weekly and monthly meetings.
• Communicate with internal departments: Security, Parking, Catering, Cleaning, Productions, etc. for all event needs.
• Work with Aramark on execution of catering needs for all events.
• Collect, code, and submit invoices to Accounting that are accrued for every event.
• Send out client Thank-You notes, gifts, and surveys upon completion of every event.
• Create post event notes upon completion of every event.
• Arrange walk-throughs and tours of event spaces for clients and vendors.
• Fulfill client ticket and parking requests.
• Assist in providing weekly, monthly, and yearly reports.
• Administrative Duties: filing, mailing, faxing, and copying.
• Assist with all functions of Metropolitan Hospitality.
Qualifications:
• Bachelor’s Degree required.
• 1-year of event experience in the Entertainment or Hospitality industry preferred.
• Must be able to work to the end of all events/promotions throughout the year as required, including nights, weekends, and holidays.
• Professional demeanor and excellent verbal and written communication skills required.
• Must be a creative, detail-oriented individual who is capable of working on multiple projects simultaneously.
• Must be team-oriented, outgoing, extremely motivated and able to work independently.
Department: Metropolitan Hospitality
Supervisor: Event Manager
Department: Metropolitan Hospitality
FLSA Status: Non-Exempt
Note:
When you apply for this job online, you will be required to answer the following questions:
1. What interests you in working for Metropolitan Hospitality?
2. Describe your event and industry experience as it relates to Metropolitan Hospitality.
3. Are you available to work extended hours including nights, weekends, and holidays?
4. What are your salary expectations (range)?